How to Run a Church Office

By Kait Hobson
August 15, 2019
Church office paperwork

Churches, just like other businesses, need structure to be efficient. Establishing an organized system to support a church’s faith makes it easier to connect with members and allows a church to implement new programs outside of daily or weekly services. Church management can create opportunities for increased engagement in the community and ensure that a church can continue to accept new members for years to come.

Why is Church Administration Necessary?

The importance of church administration is its ability to help churches grow. Without administration, a church’s members may all be doing small odd jobs to keep the community going. When administration is centralized in one church office, those duties go to a select group of people, who can do more together than a few unorganized volunteers can. Below are some additional benefits of church administration:

  • Administrators oversee a church’s finances. All of a church’s financial records can be filed in a church office, which means important documents are easier to find. Also, administrators can find better ways to allocate donations and other funds. Having an organized donation system can encourage more people to donate, since they know their money will be put to good use. 
  • A church office is in charge of security. The safety of church members is crucial, and part of an administrator’s job is ensuring that the proper safety protocols are in place. For example, an administrator might educate the congregation about emergency exits in the church and related buildings and implement a system that safely checks children in and out of Sunday school classes.
  • Administrators monitor the church’s email list. If your church sends out a newsletter or bulletin, then the church office is responsible for dissemenating it to the congregation and keeping the email list updated. 
  • The church office also plans fundraisers and other events. Administrators can coordinate events with the community and with other organizations to increase awareness and encourage fundraising. They are in charge of planning the event, securing a space, gathering volunteers, and other similar tasks. 
  • Administrators may also be responsible for adding content to a church’s website or blog. Creating consistent posts online can increase your church’s presence and help the community stay informed. 

Church Administration Training

There are a variety of ways to train members in church administration. When members complete a training, they ensure that your church office is well staffed and fully prepared to serve the church in any capacity. In a training course, members may learn about human resources, leadership, office management, financial management, planning, taxes, and more.

If someone is serious about church management, then he or she may elect to earn a degree in church administration from an accredited college or university. These degrees can usually be achieved online and may only require the completion of a few classes. 

Others may sign up for free church administration courses through smaller websites. While not as official as a degree, these courses can provide much of the same information at no cost to the student. Some programs are made up of lectures, while others may include digital downloads or blog posts.


How to Run a Church Office

Running a church office isn’t easy. Managing a team of administrators who then oversee an entire congregation can sound daunting - and without the right resources, it may be. Thankfully, you don’t have to do it by yourself. Here are some things to consider in running a church office:

  • Find a church management software that works for your church. These softwares can take on many basic daily tasks, leaving more time for your office to focus on other, more important things. Some softwares offer features such as sending mass emails, collecting donations during fundraisers, and accounting services. 
  • Make sure the office is updating and streamlining the church’s records regularly. Administrators are responsible for retaining important documents and cleaning out old ones. This way, all important data is kept in one place, and it’s easy for everyone to access the information they need.
  • A church office should also make sure that all of a church’s activities are in line with its mission. Events and fundraisers are important, but should reflect the church’s goals and values. This is part of your church’s image and is another vital part of an administrator’s duties. 
  • Stick to the church’s budget! Since churches rely on donations, they often don’t have excess funding. By sticking to a budget, the office can ensure that the church has enough money to function and to recover from an emergency, should one occur. 
  • First and foremost, the church office is designed to take on tasks that are too much for the pastor. Delegation is key; the workload may feel like too much at times, but the community is always available for support!
Kait Hobson

Workplace Innovation