Mission Possible: Pitfalls to Avoid when Installing a New Office Access Control System
There is no better time to think of organizing smooth office access for new offices than before you start the whole process. It’s much wiser to think it all through ahead of laying down the foundations if you are developing a facility from scratch, or when you are mulling over the rent options with the real estate agent.
All that planning and excitement at the start of a fresh business endeavor can make you forget that you also need to think of coordinating the new office access control system. When you require specific business security licenses to start the work, then you may need more time to reflect on how to make it all work within the business plan budget, the physical restrictions of the space and the role-based limitations of the new office security. After all, a properly planned new office security can impact the number of potential employees or the number of doors installed. This, in turn, affects the business success.
How to Keep People, Data and Processes Safe at a New Office
People, data and processes in a new office access control management are interconnected. For example, many access points can be controlled by a human, such as a security guard or a customer service agent but they can also be left to mechanical devices.
As a general rule, an electronic web-based interface for a new office access control is often the simplest solution for a larger office with several access points. It offers a multitude of independent options or integrations within the existing space layout or workforce. This versatility can be maximized by having a chat with your provider about all alternatives at hand.
While a mechanical lock or security personnel is a cost-effective support for fewer access points or short-term solutions, a software can open and close multiple doors at once, set times and dates and even print out a detailed monitoring report of all activity.
If you leave out the warm welcome and goodbye that only a human can give, automatic door access control for new offices security is an ideal way to glide through several office access points on a busy day.
Why Electronic Access Control is a Win for a New Office Security Plan
Although glitches can happen, electronically managed locks, as well as the accompanying components and software, are so much quicker and precise, that once you implement them, you'll never look back.
Not to mention the impassable obstacles placed by an electronic access door! Unless someone decides to break in by force, an unwanted visitor can’t really negotiate his or her way in with a magnetic door kit! On the other hand, when you want to keep your new office security plan strict with multiple authentications, the right combination of people, data and process control is crucial. If you are thinking of issuing access cards and want to cement the credentials with additional passcodes, you will need completely different proximity readers than if you use one-factor authentication. Biometric office access for new offices will need extra planning. Due to higher costs, the majority of new offices don’t choose it as a preference. For some new businesses though, the human authentication factor is essential, especially for role-based or identity-based access control.
Regardless of the new office access control electronics you implement, keep in mind the following benefits you will be reaping off in contrast to implementing mechanical locks:
- Granting access to well-defined date and time windows
- Detailed reporting about each access attempt
- Impossible or challenged copying or transfer to unauthorized persons
- Additional costs for new keys and locks in case of loss
An extra danger for mechanical locks is leaving the door open when you are in hurry to get in or out. Apart from the good old cameras to record any tailgating, the electronic access control for a new office also offers an option for a sound alarm to remind you of the inattentiveness.
When compared to computers, mechanical office access for new offices usually stands defeated. Make of it what you will, but the powers of computer-based access for new office security is so multi-faceted that, unless you are are starting off on a stingy budget, there is no reason not to go for one.
Web-Based Access Control: Worry-free and Time-Saving
Think also of all the anxiety you will save. Also, think of the return trips to the new office you are not going to make when you can confirm that you’ve locked the door from your smartphone. It can be a matter of seconds, but seconds turn to minutes, and those are precious when dozens of employees need to lock or unlock a door with a mechanical key. You must admit there is a lot of pleasure in the opportunity to be able to smoothly pass through a door when it’s freezing outside while keeping your hands in your pockets.
Handling security concerns upfront with the overall business opening is more simple than adjusting everything later. As much as you may be able to handle one or two wall knockdowns or door replacements with ease, no one likes having to deal with a layoff once the business is in full force or when closer bonds are developed. It’s much easier to uninstall an unnecessary intercom system of a biometric reader than to say goodbye to a dear colleague. Obviously, “cold” computers have a higher threshold for disturbance tolerance, even if you program them to greet you with a “Hello” once you come to work to your new office.
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