Setting up a new office is an effective test of your business planning capacity. It’s like a small project that requires from you to mobilize your budget management, design and visualization skills to incorporate all essentials into a smooth-running workspace.
The new office setup checklist won’t work perfectly if you decide to leave it to chance. Solving problems as they arise can be an exception, but not the rule of a small office set up. Business plans make things easier. But, what if you don’t have an inclusive business plan or just need to open the office immediately without waiting for the plan to be finalized and approved? Checklists save the day for many successful endeavors. New offices are no different.
Here is what you need to think through before you run that startup or small office:
Legal requirements are the first to consider when you are setting up a new office in a certain area. It’s not bad to check out the area, such as its crime rates and law enforcement activity. Since health and safety are usually a priority, include them at the top of the new office setup checklist. While picking up a great location, don’t forget to consider other aspects of your small business. Is this a startup that will work in a coworking space? Are your common partners located nearby? Are there any leased offices that could be appropriate without weighing on your startup budget? These factors will help you solidify the new office checklist. You can move the less critical stuff to the bottom of the list and avoid beginner's mistakes of space planning.
In the midst of hectic activity, many new managers forget that they need to work in a secure place. Choosing the most effective access control system is a basic business need. If you are renting a space or just sharing a coworking office, you might not be in charge of the access control. You need to get approvals and permissions. In contrast, you can equip your own or your rented space with electronic access control and manage it from your own central network. Choose the right doors and locks and organize the alarms, detectors and video surveillance to serve the needs of your team. At the same time, think of inside security. Do you need to use separate offices or will dividers do? Most startups share an office. In such space, your new office startup checklist should include a simple open layout plan. For security, use locked cabinets. The good thing about modern security is that it got smart, so you won’t have to dig, drill, wire or install complex systems. You can rely on a mobile app.
Think workstations, telecommunications, the Internet, and furnishings. These are the basics for a small or a large office. Consider whether you need to get all that stuck in the office space. The limited space should stock up the essentials. It might be wiser to outsource printing, copying or faxing services to an external provider. On the other hand, setting up the Internet connection is one of the first tasks on a new office setup checklist. Do you really need a big kitchen? Which team can share a desk? Who needs to work separately because of security reasons? If you are renting a space, your employees need to accommodate more to the space than vice versa. Visualizing how a day (or a week) at work would look like is a helpful exercise for a worry-free small office set up.
The small office set up plan is a challenging task. With a bit more attention to detail, you can turn the small office into a functional and pleasant space.
Pay attention to the following areas:
You can cut down a long list for a small office set up by paying attention to what you can do by yourself and what it’s best left to others. Small businesses and startups have a lot in common. Check out the startup checklist below for additional insight.
A startup office needs to be able to respond to rapidly changing needs. Launching a new startup comes with plenty of risks due to space and budget constraints. We compiled this simple new office startup checklist to help you steer clear of the most common pitfalls:
You can cut down a long list for a small office set up by paying attention to what you can do by yourself and what it’s best left to others.
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