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Here’s everything you need to know about employee work hours policies.

Types of contracts

Before we talk about employee work hours policy and analyze components of a work hours policy sample let us have consider different types of employment contracts, because they often define working time schedule.

·         Full-time contracts are the legacy contracts for permanent workers. These days they are still the most common types of contracts, even though  other types of agreements are on the rise. In the majority of cases full-time contracts presuppose a work schedule of 40+ hours per week, parental leave allowances, vacation entitlement, pension benefits and sick leaves.

·         Part-time contracts mean that under this category of a work agreement an employee also holds a permanent position at an organization, but works less hours. The number of working hours is set in a contract.

·         Fixed-term contractors are sometimes hired to complete a certain project or for a certain amount of time. However, a fixed-term contract sometimes presupposes long-term cooperation. Depending on a length of such contracts employees may or may not be entitled to a vacation break.

·         Temporary contracts presuppose that you hire an employee on as-needed bases and state when the contract will end. Just like in case with fixed-term contractors staff members working under temporary contracts are not included in your payroll.

·         Freelance workers are self-employed workers whom you can hire for a specific project or certain duration outlined in a contract. They do not have such rights as permanent staff members but enjoy the greatest flexibility when it comes to work hours policy and terms of cooperation.

·         Agency contracts are used when you hire an employment organization that recruits workers for you. You pay an agency for their services and it sorts out the salary, taxes and social contribution for the workers. Agency contracts usually presuppose short-term or seasonal work.

Employee work hours policy for each type of contract

Full-time and part-time workers

Because your full- and part-time staff members are included in your payroll and come to work to your office, you determine their work hours.

Many organization go for fixed working hours schedules (i.e., 9 a.m.-5 p.m.) with a lunch break (for instance, from 12 p.m. to 1 p.m.).

Flexible hours have positive effects

According to numerous researches, flexible hours contribute to higher employee satisfaction because people can strike the right balance between work and private life without compromising their level of productivity

These days a lot of companies introduce flexible hours for full-time personnel. According to various researches, a work hours policy with flexible schedule contributes to a higher productivity and staff satisfaction.

Many organizations allowing flexible hours of work still have core hours, though. For example, a work hours policy may state that employees must be present in the office between 11 a.m. and 3 p. m. but should arrive at any time between 7 a. m. and 11 a. m. and leave any time between 3 p. m. and 8 p. m.

Some companies forego measuring hours and allow employees to take time off as they need. According to such employers, it is accomplishment that matters and not the hourly input. They claim that the former is not affected when people manage their time, because employees can do more in less time balancing personal life with work.

Some employees go as far as to allow their staff members to work remotely. Although the productivity of remote workers is debatable, many organizations implement remote work to cut employees’ costs related to commuting, food, save their travel time and provide for a greater flexibility.

flexible hrs
‍Flexible hours can be achieved through a number of methods

Although flexible working hours and remote work are becoming more and more popular, they might not work out for you if you are running a brick-and-mortar retail shop, a dental clinic or an estate agency that has operating hours when clients come. You should also consider security issues that might arise if employees use unprotected networks outside of their workplace or use private devices to access sensitive information.

Independent contractors & freelancers

Contractors and freelance workers enjoy the greatest flexibility when it comes to working hours. In the majority of cases you can give them a task, set a deadline, and it is up to a freelancer at what time and for how many hours to work daily.

As you can see, employee work hours policy depends not only on the type of workers you hire but also on to what extent your business allows for flexibility. Another important factor to consider is whether or not flexible and remote working can endanger your information security.

Samples of Work hours Policy

By implementing an employee work hours policy you ensure that your business operations run smoothly, you company’s security is not compromised, and your employees (both in-office and remote ones) can plan their work schedule.

By setting work hours staff will give their best productivity at the time you expect them to work.

Apart from scheduling arrival to and leaving office a work hours policy should contain the following information:

-          Number of expected hours of work per day/week

-          Time for lunch breaks

-          Time intervals for rest

-          Overtime hours

-          Different scheduling for summer/winter seasons (if any)

You can find a work hours policy sample here.

As you can see, employee work hours policy is of crucial importance, because it helps to organize your personnel’s time and, in case with flexible hours, may become an incentive to work more productively . To enforce a policy, consider type of workers you have, whether there is a place for work flexibility,  and consider how the policy could enhance your personnel’s productivity. Remember that by allowing flexible hours and remote work your company should go the extra mile as far as security goes. Take precautions  to eliminate data leakage, virus attacks and other security threats lurking outside your office.

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