The physical security of an office space or any kind of business facility relies on the ability to set varying levels of access for everyone on the premises. Not every employee needs access to accounting records or the IT room. And regular employees don’t often need access to the same facilities that warehouse or maintenance workers do. Varying levels of access and restrictions are what keeps a company running smoothly with organized departments that are separate yet also constantly working in tandem.
Kisi, one of the leading access control solutions for all business types, has an intuitive interface to help administrators manage these restrictions and grant varying levels of access. Here we cover the most common restrictions needed for a highly secure access control system.
With Kisi installed, the “Place” refers to the entire physical place controlled by Kisi hardware. A place can have multiple doors and offices with Kisi readers and controllers installed. In the Kisi dashboard, having admin access to a “place” is the highest level of access that you can have. For example, in a typical office building, only the highest managers or perhaps even the property owners or landlord would have full access to the entire place in the Kisi dashboard. All regular employees, midlevel managers and visitors would be restricted from changing anything on the “place” level.
With Kisi, restrictions can also be set by individual doors. For example, the IT department in your office may have an IT room or storage closet that needs to be secure at all times and only available to one specific team (the IT manager and associates). In the Kisi dashboard, admins can easily set that specific door to only be opened by certain people, and not the entire office. The same setup could apply to C-level managers and their individual offices, or perhaps special conference rooms and specialized studio areas.
Learn more about Kisi’s lock/door restrictions here.
Sometimes different teams and departments within a company need consistent access to numerous places in the office. For example, the cleaning service may need access to several offices and conference rooms every day, whereas the sales team may only need access to their main office, bathrooms and conference rooms and limited access to other departments. Setting group restrictions allows new people to enter a department smoothly. Kisi admins can simply add a new employee or contractor to a certain group and not have to worry about setting several small restrictions that are already in place for everyone in the group. People can be added to or removed from Group level access at any time.
Perfect for a busy, high traffic office or commercial building, geofencing is a great way to ensure users cannot accidentally unlock a place from far away. It’s a necessary check on the remote unlock feature for Kisi. With just one button Kisi admins can set a geofence of 300 meters around their place, so users must be near the premises to unlock the door. Here’s an in-depth look at the geofencing feature and it’s benefits for Kisi users.
Primary Device Restriction
Every Kisi user has a primary device they use to access a space. The primary device restriction allows the user to perform unlocks from one specific device, be it a smartphone or tablet. For example, if you normally open the office door with your iPhone, and then one day decide to login to Kisi from a Samsung tablet, the unlock will be prohibited. This restriction allows all unlocks to be traced back to one device for a particular user, making audit trails easier to review for administrators and encouraging users to update their primary device when they get a new phone.
Time restrictions allow admins to set a specific window for users to access a space. This is particularly useful for spaces that have strict hours, conference room bookings, or even weekend emergencies. For example, you can set a group of people to have access to a specific space from 9 AM to 6 PM only. If they attempt to unlock the door outside of those allowed time frames, they will be denied access. This allows admins to be flexible when specific people or teams need access in emergencies or to enforce strict hours.
For a step-by-step tutorial on how to set a time restriction in your Kisi dashboard, click here.
On the admin level, any of the above restrictions can be changed or edited at any time from the Kisi dashboard and mobile app. Since Kisi is a cloud-based system, all updates are automatic and easily accessible. There is no need to perform manual tasks or reprogram complicated servers. The Kisi user interface gives administrators the flexibility to manage the system anywhere and anytime without having to worry about reconfiguring the entire access control system.