You’ll be hosting visitors in your building at some point or another, whether they’re contractors or even groups of investors who want a tour of your facility. No matter who they are, visitors should be given access badges just like the rest of your employees or guests. When they’re ready to go, the sign out visit action removes a visitor from your system and deactivates their access badge, preventing them from being granted access later. You’ll likely give your visitors paper ID badges, which use magnetized stripes to verify their identities.
Each visit will have a time it is expected to end. Within your system, you should denote this time along with the unique badge numbers. When each individual leaves, the actual time out replaces the expected time out in your records, which officially deactivates their access credentials. Signing out each visit is a necessary extra step because it renders temporary access badges void.