Small Office Security

Quirks That Make or Break Small Company Security Systems

Office security is one of the most fundamental concerns for all businesses, irrespective of their sizes and domains of industry. Any threat to the office assets or employees incurs heavy losses on the businesses in the form of capital expenditure, healthcare and social securities. Even though small office security creates the impression that you have less worries, you still have to do some thinking and planning ahead.

While larger offices can afford costly, sophisticated and more integrated security systems, small office security system needs to be should be robust and yet fit budget constraints.On the upside, you don’t need to think of a complex infrastructure. 

Here is an example of a more bulky version of security system:

 

For example, small business are more attractive for thieves and burglars. Perpetrators usually expect serious surveillance and access control set in place for huge corporate facilities and stay away to avoid the dangers.They view small-sized companies as easier targets with less risk of getting caught.

Small and medium-sized businesses (SMBs) typically employ from 1 to 50 people at a time, but many small companies have only a dozen of full-time employees. An SMB is often a life-long family investment for owners, and you can imagine that access control violations might hurt not only their small office security but also inflict wider property damage.

small office security
‍How safe is your home based office?

The small office security system is should be designed to efficiently protect office assets from outsiders as well as employees. Another part of the small office security system is that it should also effectively protect the office employees and digital data.

There can be different types of office security mechanism, such as third party security contract, office employee collaborative system or a dedicated person security mechanism depending on the cost and the level of criticality of the office asset security. Third party security operations and monitoring may cost your fixed price and less upfront cost to install access control security systems and surveillance systems.  

If you decide to set up your business at home, you need to think of how you will manage varied aspects of the access control system - security, convenience and cost. There is an even finer line to follow in order to pick a home office security level than the one needed for commercial buildings. After all, you don’t want to turn your small business into digital fortress and make employers and visitors feel uncomfortable! Luckily, there are countless options to maximize the privacy and maintain the human touch of your business, without jeopardizing your small company security.   

While it is true that outside intruders can pose the greatest risk for your small office security, you still have to think of your employees or of people who need occasional authorization. Even for small offices, neglecting the internal access control system is not advised, especially if you own high-maintenance equipment or classified documents, or simply need to meet certain security standards because of the nature of your business.

Scalable Access Control Systems for Small Company Security

To provide access to authorized people while keeping anyone unauthorized out from a small office, you don’t need large networked systems for multiple buildings. For random guests, you don’t even need to issue a card pass or a key fob. Locking and unlocking of the doors can be made remotely from a single software point of control run by a single person.

This is a big time-saver. Instead of having your colleague run up and down the building to unlock the door for everyone, you can keep those hours for other productivity. Regardless of whether you choose on-site software installation or off-site cloud web browser for your small office security, you can scale the chosen alternative to fit your needs.

In this way, apart from the regular benefits of electronic access control systems, you also get cost-effective office security solution that will work on just two or three doors.

small office security
‍Stand-alone Door Access Control

On the other hand, simple single-door configurations don't eve require special software or a PC. For just a few employees, you can use proximity readers. This will let the worry about who got where and when get off your back. You also get extra time to dedicate to business priorities. These are quick and easy-to-install options.

The good thing is that office security for small businesses can be configured in a jiffy and scaled down the line when your business grows. So, instead of twisting your brain about all at once, you can choose proper readers and accessories and leave the expansion concerns for later. For example, you can add a video camera that sends immediate notifications. The best thing in video access control for small office security is that you don't need to think of extensive storage since the camera activates only when actual events occur.

Despite the scalability, you do need to set a nick of time for  some planning in advance, in particular if you know that your business will grow.

Small Office Security System Components

The main components of a best small office security system should include the following components of access control systems.

  • A combination of surveillance, access control, security lights, and manual access interruptions are four major components of a best small office security system
  • High quality physical access equipment like intelligent locks, controllers, keypads etc.
  • Best small office security camera system should be installed covering all important access points
  • Additional layer of a standalone locking system is desirable for sensitive assets like servers and other critical equipment
  • The paper files should be locked in cupboards
  • A proper monitoring of the movement of employees and outsiders should be done
  • A record of visitors and employees’ time log should be maintained
  • Should be powered by the latest technologies like remote access through cloud and mobile devices

Important Questions You Need to Ask for Small Office Security Infrastructure

Think of the purpose and the size of your business. Will you grant access only to employees or to some of the customers, too? Start from the possibilities of the physical materials in use at your small company - a wooden or a glass door will require different infrastructure than one made of steel. Is there anyone else who has a say in your small company security, such as a fire inspection? Do you run intermittent security checks on an independent contract?

After you consider these basics, make sure to go into a bit more detail for:

1. How will you get in and out?

For example, a stand-alone lock powered by internal replaceable batteries may be a perfect solution for a single door. Within minutes, you have a ready-made office security solution. The quick installation has its flaws, though. It is difficult to make stand-alone locks work in a large access control network. Keypads are another budget-friendly alternative, but impose greater risk because of workers’ affinity for code sharing.

2. How will you secure the door?

It is likely that your small office won’t need a complex door-securing mechanisms, such as a push-button or push-bar exit, or a motion or time activated exit. An electric deadbolt is a convenient door lock for interiors which don’t require an electromagnetic mechanism. They work for cabinets, too -  a fact you want to keep handy for storing secure documentation.

3. How will you monitor the system?

An essential question you need to consider before you decide on the access control system at place for your small company security is to check the compatibility of the operating system. Even if you don’t go for full-on software control right from the start, you need to think of future changes and upgrades. As business needs change, so will your office security adapt. Don’t forget about how will the chosen solution get power-supplied and how it will fit the overall layout of your business premises.  

It’s clear that security for small premises doesn’t always equal simplicity. Especially when you need to decide on alternatives for audit trail tracking, time-based control and power supply work within a small-company limited budget, some extra care is needed. Nevertheless, answering the above questions will remove most larger concerns.

Other Considerations for the Best Small Office Security System

Other than the questions above, you should also consider the following points:

  • Access system should be system integration compatible to integrate all components like door security, camera surveillance, alarm system, and elevators
  • It should be flexibility to expand it in the future easily
  • The system should be compliant with the local building and safety codes
  • The capacity of the system should be large enough to store transaction data for at least 90 days
  • The upfront cost of the entire system
  • System maintenance and customer support cost
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