How a decentralized workforce changes modern office management

By Scott Mitchell

October 13, 2021

Manager working with remote team via webconferencing

Many of today’s business leaders are realizing the importance of giving employees flexibility, including the option to work remotely. For some businesses, this has meant building a decentralized workforce with workers around the world. For others, it comes in the form of a hybrid office where employees can come and go as they please.

While having a decentralized workforce can be beneficial in a number of ways, it can also pose a challenge to organizations big and small, especially when it comes to office management. To make a hybrid office work, office managers need a way to monitor who is coming and going to ensure the office remains a safe and secure place.

Building a Decentralized Workforce

There are a lot of reasons why employers are interested in creating a flexible workplace. Now more than ever, employees are looking for a workplace that allows for some flexibility from the office. Employers have also realized that by building a decentralized workforce, they can recruit workers from more diverse backgrounds and locations.

With all of the technology we have available today, there’s very little reason not to give employees the ability to work from home or while traveling to new places. Telecommuting has become the norm for many over the last couple years, and the trend doesn’t seem to be going anywhere.

On the other hand, it can be hard to make sure employees feel connected and valued if they aren’t interacting with their coworkers and managers on a regular basis. Any organization looking to successfully maintain a decentralized workforce needs to put strategies in place to keep employees engaged and promote plenty of communication.

It’s also very important that the business’s IT infrastructure can handle remote workers or a hybrid format. Not only do employees need the right technology, like laptops and software to work remotely. They also need a way to access company servers securely and reliably.

The need for the right technology extends to physical office security, as well. Many businesses turning to a hybrid format have centrally located offices for employees to use for meetings, desk space, and events. But finding the right balance between security and flexibility in these offices can be difficult, especially if a space is not equipped with the right type of access control system.

Keeping Hybrid Workplaces Secure

Managing a hybrid workplace starts with a great access control system. Office managers need to be able to monitor a space, preferably without being at a front desk all day long. From tracking which employees enter and exit the office to installing reliable security systems, there’s a lot to think about when setting up a hybrid office.

The right access control system will allow an office manager to know what’s happening in the office without being present at all times. A system that connects with alarms, door locks, and video surveillance is even better. Depending on employee and organizational needs, there are a lot of different tools a business may want to integrate with its access control, as well.

Finding an access control system that has features to keep employees safe, like capacity monitoring and intrusion detection, is important too. To keep employees safe, office managers need to be aware of security events like a broken lock or door being held open along with possible safety hazards like being overcapacity.

A hybrid workplace is ideal for a lot of today’s employees, and finding the right technology to make it work shouldn’t be overly complicated. Any organization can successfully manage a decentralized workforce with the right IT infrastructure and access control in place.

Scott Mitchell
Scott Mitchell

Content marketing strategist with specializations in IT and managed services.