Why Move Your Access Control To The Cloud?

By Maximilian Schuetz
April 18, 2018

In the past companies ran their access control system on a physical computer in their buildings, but cloud systems allow companies now to manage and control their doors through the internet. When you update your payroll (NamelyJustworksGusto etc.), you’re using cloud computing. Checking your company bank balance on your phone? You are in the cloud again. Chances are you rely more and more on cloud computing to solve challenges faced by a growing company – firing off emails, overseeing accounting and a bunch of other apps that help you manage your workload.

So why should you also move your door access control system to the cloud? It’s because it increases efficiency and security of your company which makes you ultimately more competitive. Check out the ten reasons below:

1. Flexibility

Cloud-based access control is ideal for growing businesses with fluctuating workforces (e.g. freelances, interns, contractors etc.). Centrally managing and monitoring access rights across office locations provides the agility for a growing business and the real advantage over competitors.

2. Compliance

You need to submit the access log of your offices on a monthly basis? With cloud-based access control you simply log into the web portal and download the relevant data. No more transferring data from on-premise systems.

3. Automatic software updates

The beauty of cloud access control systems is that the servers are off-premise, out of sight and out of your way. Suppliers manage the servers and release regular software updates – including new features and security updates – so you don’t have to waste time maintaining the different systems across your locations. That way you can focus on the things that matter and help grow your business.

4. Capital-expenditure Free

Cloud access control systems cut out the high cost of hardware and let you simply pay as you go. The subscription-based model optimizes your cash flow. The ease of setup and the management of the system saves you also considerable internal resources.

5. Increased collaboration

Your team can access and edit access rights anytime from anywhere with a cloud-based access control. This allows more efficient work flows without losing control. The different admin roles and the visibility let you empower your team mates without losing any control.

6. Work from anywhere

With cloud access control you can manage and monitor access to your offices from anywhere as long as you have an internet connection. That way your office is never at risk of being accessed by retired employees or contractors.

7. Synchronized data

The more employees collaborate with external partners and freelancers the greater the need to have a watertight access control system in place. Before cloud systems workers had to receive and eventually hand back access cards. Sooner or later you end up with a chaos where people still have access to your offices but are no longer affiliated with your company. This is a huge risk for your business and your employees.

When introducing a cloud access management system, all access rights are stored centrally and can be seen with a few mouse clicks. You can easily update the system with the latest list of people who should have access to the offices and even set expiration dates of keys to be compliant.

8. Security 

Greater than the loss of expensive equipment is the loss of sensitive data which puts your company at risk. Updating the access control system from anywhere gives you the agility to update or delete access rights immediately. Furthermore you can synchronize floor access rights with your HR database.

9. Competitiveness

Cloud access control systems are real time and allow you to act faster than on-premise systems. Moving to the cloud with your access control gives you access to enterprise-class technology for all your locations. Remain lean and nimble while having an access control system of the big boys.

Maximilian Schuetz

Max is the COO and co-founder of Kisi.

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