An Overview of Name Badge Templates

By Bernhard Mehl
July 31, 2018

Types of ID Name Badges

It always seems a little ridiculous to wear a name badge with your face and maybe your name on your chest but it is often needed for security. Most companies do a great job explaining why they need name badges for employees, visitors or for events. 

Most of you might know name badges like the below from working at - or visiting companies:

Three types of name badge templates

But which name badges are really needed for your use-case?

And what do different name badge templates look like more in detail?

In the future we might have an automatic face recognition device, but since we are not there yet we are stuck with paper sticker tags and plastic cards to identify ourselves.

So if you are just starting to look for Name Badge Templates  - here is an overview:

There are different type of name badges:

Below are templates for all these categories.

Depending on the use-case you are looking for, one or the other or all of the name badge make sense. That’s why we assembled a list of name badge templates for your use:

Employee ID Name Badges

There are really different variants of employee badges because of its different functions:

Check in Badges

Mostly ID badges might have the name, your profile picture and some sort of color code to enable the security guard to see which access level you are authorized for. Additionally they might have some barcode or QR code to quickly scan the card at the front desk if it’s not connected to an access control system already. This would mean the setup includes a visitor management system that is authorizing and working on the backend.

  • Typically these cards today are produced to be part of the corporate design - e.g. Google or Facebook might use a card design like this:
Employee Name Badge Template Qiniu
Employee Name Badge Template Qiniu
Name Badge Template
Name Badge Template Ebay
Employee ID Badge
Oscar Health Name Badge

A more conventional employee Photo ID Badge template can be downloaded here. It looks like this:

Check in Badges

Access Badges 

These have the added functionality to unlock the doors and are sometimes worn visibly to function as ID badge as well.

Typically access badges look like ID badges but include RFID or NFC technology to be able to unlock a door. Visibly, there won’t be a difference to a regular ID badge. Typically those cards are provided by companies like Kisi or HID. Depending on the quality of cards they typically are one of three formats:

  • Proximity cards (often called “prox card”) are the cheapest and most basic cards. The issue with those is that they can be copied very easily. Read more here.
  • RFID cards that include some sort of security - a more advanced security tutorial here and here.
  • NFC based smartcards, e.g. MiFare Desfire EV1- there is a lot of security introductions to smartcards, e.g. this here. This is also the standard card Kisi passes are running on.

Now that we looked at employee badges, let's take a look at visitor badges:

Visitor Badges

Visitor Badges come in different forms as well:

  • We found this an interesting solution to quickly enable visitors to access your facility without custom printing labels: Give them a badge that just says “Visitor” so everyone knows they should be on company of someone else. The issue with this approach of course is that you still need the workflow of registering the visitor to know who entered your facility, for example for access control compliance reasons.
Example of a Visitor Badge
Example of a Visitor Badge
  • Most companies use an ID label printer and take a quick image of you to print a visitor ID tag for you to wear visibly while walking to your meeting in the space. This might require a more advanced setup including a visitor management software, label printer and picture taking device. Companies like iLobby provide convenient visitor management and recently added iPad and mobile options.
ID Label Printer
‍ID Label Printer
  • Recently, iPad-based visitor management systems like Envoy became popular and you take the profile image directly on the iPad and register via the iPad. Your meeting contact will get pinged directly via SMS, and will stop by the front desk to pick you up. That requires no visitor badge necessarily since you are being escorted by an employee. Here is how this looks in practice:
iPad-based Visitor Management Systems
iPad-based Visitor Management Systems

The third category of employee ID name badge templates:

Event Name Badges

These badges are really the simplest form of what you would buy at Staples and you might have seen these event badges at meet-ups. They typically say something like “Hello! My name is….” because they are usually used for networking occasions. You would just use a marker to write your name and company on it so other people can address you properly.

Using Name Badge Templates for Production

Badges can be produced in different ways:

ID Badge Printer
ID Badge Printer
ID Cards Printer
‍ID Cards Printer

ID Badges in Practice - Accessories

  • After printing out a name visitor badge you want to give the visitor an option on how to mount this visibly. Mostly needle based mounting is not acceptable, so you are left with either stickers, lanyards or badge holders. 

Here is a quick overview:

  • Name badge holders are on the more expensive side equipped with magnets like the one from Uline.
Magnetic Name Badge Holders
‍Magnetic Name Badge Holders
  • Visitor Badges come in different forms as well: Some companies use lanyards with specific color on the lanyard so they can identify visitors fast by just looking at what color of lanyard they wear. The question is though - do you need customized visitor badges?
Lanyards from Identicard
‍Lanyards from Identicard
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Phone-based systems are not just a small-business solution. CEO of Kisi, Bernhard Mehl, comments: “If you see the average of three doors connected then that might seem low but, in reality, one door relates to around 50 employees—so those are locations with about 150 people on average, including satellite offices. That’s quite significant.”

Mobile Access Control Adoption by Industry

Kisi examined which industries are investing the most in mobile access control technology. To do so, the average size of mobile access control installation projects by industry were measured. Commercial real estate topped the list with 23.5 doors running mobile access per facility. Education management came in last with 1.0 door running mobile access per facility. 

Physical Security Statistics: Mobile Access by Industry


The number of shooting incidents at K-12 schools, according to the CHDS, reached an all-time high at 97 incidents in 2018—compared to 44 in 2017. Cloud-based access control companies, like Kisi, offer a lockdown feature for active shooter situations or emergencies, making it an effective protective layer for places that are targeted, such as religious institutions, which come in near the top of the list with 4.0 doors running mobile access per facility. 

Based on industry size, it makes sense that commercial real estate tops the list, with 23.5 doors running mobile access per facility. Cloud-based access control enables these larger organizations to scale more seamlessly and allows large organizations, like telecommunications, to deploy the most manageable IT solutions available, eliminating the need to create and manage a business’s own IT infrastructure over time.

“Commercial real estate is, of course, the driver of mobile adoption since they have the largest buildings,” Mehl adds. “The key here is to show that mobile-first technologies are not a risk but an innovation that brings positive ROI and allows agencies to reposition their buildings as forward-thinking establishments.”

The scalabelilty and ease of use in onboarding an organization allows many different types of industries and businesses of different sizes to adapt a cloud-based access control system, either using keycard or mobile credentials for access. 


Mobile Access Control by State

Looking specifically at the United States, Kisi analyzed in which states companies are investing the most into upgrading to smartphone-enabled access systems. Of the currently installed base of access control readers, around 20 percent will be mobile capable by 2022, according to a recent IHS report. Cloud-based systems, like Kisi, are future-proof—allowing over-the-air updates in real time and unlimited scalability for users.


“Mobile unlock technology makes you think of the major tech hubs like New York, San Francisco or Los Angeles,” Mehl adds. “Looking at which states have the largest projects, it’s surprising and refreshing that those are not the typical ‘tech cities, and yet that’s where access control technology really makes an impact.” The fact that the largest projects are seen in states outside of the typical tech startup landscape is evidence that mobile access control is highly applicable across industry sectors.


For further questions about this study, reach out to Kait Hobson (kait@getkisi.com)

Bernhard Mehl

Bernhard is the co-founder and CEO of Kisi. His philosophy, "security is awesome," is contagious among tech-enabled companies.

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