Check in Check out in Access Control

  1. Glossary

What is it?

A check-in check-out is a system used for tracking of assets such as rental or library items, tools, cars, office files or folders used by multiple people etc. With this system, you can find out who owns the item at the moment and when does it need to be back. Beyond the everyday tracking, check-in/check-out systems can also provide reports on asset usage such as: what’s used most and what’s used least to adjust your asset collection, which assets have been used most and need replacement, but most importantly, the system reduces the risk of having lost or stolen items.

How does it work?

The check-in check-out system uses the combination of scanning and tracking. In other words, you’ll need to have software that will decide which features and alternatives are available for reporting, a barcode scanner, a mobile device that can run your tracking software client and a barcode printer.

‍Barcode scanning is a simple technology to confirm that the check in check out rule has been met

To enable tracking, each item needs to carry a unique barcode label. Even if there are more items that look exactly the same, each item has to have its own barcode. Once you complete the barcode labeling, you can track check-in/check-out transactions. With barcodes and scanners you can check out an item by simply scanning the barcode. When the item is returned, you follow identical procedure to confirm compatibility.

Since they record each check in check out event, entry-exit dependent systems based on RFID technology are used in employee time management to prevent fraud and keep record of employee hours, as well as in transit of vehicles and people in secure areas, and protection of machinery and safety gear.

Related articles you might be interested in:

  1. Introduction to Access Control

  2. Best Access Control System Brands

  3. Components of Access Control

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