What is cloud-based access control?

A cloud-based access control system provides centralized management, visibility and control without the cost and complexity of traditional physical access systems.
Systems like Kisi come equipped with centralized management, real-time updates, cloud wiring, diagnostics and much more.They can be deployed rapidly without training or proprietary command line interfaces, let alone expensive certifications. They also provide integrations with the software your company uses for its operations, visitor management and door scheduling.

Cloud-based access control dashboard

Features of Cloud-Based Access

Cloud access control has a number of features that make it very convenient. Thanks to the technology, the following processes are managed remotely:

  • Verification of the system operation
  • Adding new users to the access contol groups
  • Revoking rights to access certain facilities
  • Lockdown feature for emergencies
  • Offline unlock capabilities
  • Changing users’ rights instantly and remotely
  • Access point reprogramming
  • Heatmap of entry events
  • Exportable access logs for admins
  • Integrations with the software you already use, like Asana, Azure, G Suite, Doorbird and many more.

Wireless capabilities provide an increased level of flexibility and scalability and the security of multiple offices can be put under one umbrella; information received from each and every office is saved in one single place.

When making use of cloud access control you can monitor live-stream videos from any device and at any time during the day. Thus, your security needs can be addressed in real time and you don't have to hire an in-house security specialist. Your access control provider will take care of any security-related issues.

Cloud-Based vs. Traditional

When we think of the legacy access control, it has the following drawbacks compared to a cloud-based physical access control system:

  • Higher upfront costs (purchase of local servers and other hardware)
  • Proprietary legacy systems make it hard to change a security vendor
  • Centralized controllers are usually limited to a certain number of doors (for instance, 8 or 16)
  • They require the presence of an on-site specialist who can react to an issue if it arises

By having a cloud-based physical access control system you turn your capital expenses into operational ones. There are no high costs associated with the purchase of servers and wiring that will connect all the components of access control—this allows for increased scalability and flexibility. The number of doors/users you can add to the system are not limited, which is the case with legacy systems.

Last but not least, IP access control can be seamlessly integrated with building management systems, video surveillance and fire alarms—unlike traditional access control where a physical interface is required for communication.

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Return on Investment for a Cloud-Based System

For a full summary of return on investment you can read this sheet. Otherwise here are the main points:

With the Cloud:

  • You don’t need a local server! All your data is hosted on a secure remote server, which eliminates maintenance and training costs.
  • Free, over-the-air security and feature updates. 
  • Free tech assistance from a dedicated in-house support team.

Without the Cloud: 

  • Expensive hidden costs, like hourly maintenance or extra fees for software updates and training
  • It’s more complicated (and costly) to manage your system remotely. 
  • Older systems are often too complex to easily delegate to other team members.
Could-based access control by Kisi


Finding a Reliable Provider

First of all, try to find out as much as possible about a service provider’s reputation. You can read online reviews of the best access control systems and familiarize yourself with the scope of services you'll be offered.

Some other points you should consider:

  • Can you receive a 24/7/365 support?
  • Is the system compatible with your locks?
  • Are there biometric or mobile access credentials available?
  • Can the system be integrated with fire alarms and CCTV
  • What does the monthly fee depend on (quantity of users/entry points., etc.)?
  •  Assess the provider’s level of data and system security
  • Is your vendor compliant with Risk Management Framework?

As you can see, a cloud-based physical access control system turns complex security processes into simpler, more flexible and scalable solutions. From lack of local servers and proprietary equipment to remote control and customizable reports, it makes security devices easier to install and manage.

If you want to know the best access control companies you can check out our review here. Otherwise, you can book a time here to discuss what makes Kisi the most highly-rated access control system on the market.

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