What is cloud-based access control?

A cloud-based access control system provides centralized management, visibility and control without the cost and complexity of traditional physical access systems.Systems like Kisi software come equipped with centralized management, real-time updates, cloud wiring, diagnostics and much more.They can be deployed rapidly without training or proprietary command line interfaces, let alone expensive certifications. They also provide integrations with the software your company uses for its operations, visitor management and door scheduling.

Cloud-based access control dashboard

Features of Cloud-Based Access Control

Cloud access control has a number of features that make it very convenient. Thanks to the technology, the following processes are managed remotely:

Wireless capabilities provide an increased level of flexibility and scalability and the security of multiple offices can be put under one umbrella; information received from each and every office is saved in one single place.

When making use of cloud access control you can monitor live-stream videos from any device and at any time during the day. Thus, your security needs can be addressed in real time and you don't have to hire an in-house security specialist. Your access control provider will take care of any security-related issues.

Cloud-Based Security vs. Traditional

When we think of the legacy access control, it has the following drawbacks compared to a cloud-based physical access control system:

  • Higher upfront costs (purchase of local servers and other hardware)
  • Proprietary legacy systems make it hard to change a security vendor
  • Centralized controllers are usually limited to a certain number of doors (for instance, 8 or 16)
  • They require the presence of an on-site specialist who can react to an issue if it arises

By having a cloud-based physical access control system you turn your capital expenses into operational ones. There are no high costs associated with the purchase of servers and wiring that will connect all the components of access control—this allows for increased scalability and flexibility. The number of doors/users you can add to the system are not limited, which is the case with legacy systems.

Last but not least, IP access control can be seamlessly integrated with building management systems, video surveillance and fire alarms—unlike traditional access control where a physical interface is required for communication.


Return on Investment for a Cloud-Based System

For a full summary of return on investment you can read this sheet. Otherwise here are the main points:

With the Cloud:

  • You don’t need a local server! All your data is hosted on a secure remote server, which eliminates maintenance and training costs.
  • Free, over-the-air security and feature updates. 
  • Free tech assistance from a dedicated in-house support team.

Without the Cloud: 

  • Expensive hidden costs, like hourly maintenance or extra fees for software updates and training
  • It’s more complicated (and costly) to manage your system remotely. 
  • Older systems are often too complex to easily delegate to other team members.
Could-based access control by Kisi

Finding a Reliable Provider

First of all, try to find out as much as possible about a service provider’s reputation. You can read online reviews of the best access control systems and familiarize yourself with the scope of services you'll be offered.

Some other points you should consider:

  • Can you receive a 24/7/365 support?
  • Is the system compatible with your locks?
  • Are there biometric or mobile access credentials available?
  • Can the system be integrated with fire alarms and CCTV
  • What does the monthly fee depend on (quantity of users/entry points., etc.)?
  •  Assess the provider’s level of data and system security
  • Is your vendor compliant with Risk Management Framework?

As you can see, a cloud-based physical access control system turns complex security processes into simpler, more flexible and scalable solutions. From lack of local servers and proprietary equipment to remote control and customizable reports, it makes security devices easier to install and manage.

If you want to know the best access control companies you can check out our review here. Otherwise, you can book a time here to discuss what makes Kisi the most highly-rated access control system on the market.

Why Move Your Access Control To The Cloud?

In the past companies ran their access control system on a physical computer in their buildings, but cloud systems allow companies now to manage and control their doors through the internet. When you update your payroll (Namely, Justworks, Gusto etc.), you’re using cloud computing. Checking your company bank balance on your phone? You are in the cloud again. Chances are you rely more and more on cloud computing to solve challenges faced by a growing company – firing off emails, overseeing accounting and a bunch of other apps that help you manage your workload.

So why should you also move your door access control system to the cloud? It’s because it increases efficiency and security of your company which makes you ultimately more competitive. Check out the ten reasons below:

1. Flexibility

Cloud-based access control is ideal for growing businesses with fluctuating workforces (e.g. freelances, interns, contractors etc.). Centrally managing and monitoring access rights across office locations provides the agility for a growing business and the real advantage over competitors.

2. Compliance

You need to submit the access log of your offices on a monthly basis? With cloud-based access control you simply log into the web portal and download the relevant data. No more transferring data from on-premise systems.

3. Automatic software updates

The beauty of cloud access control systems is that the servers are off-premise, out of sight and out of your way. Suppliers manage the servers and release regular software updates – including new features and security updates – so you don’t have to waste time maintaining the different systems across your locations. That way you can focus on the things that matter and help grow your business.

4. Capital-expenditure Free

Cloud access control systems cut out the high cost of hardware and let you simply pay as you go. The subscription-based model optimizes your cash flow. The ease of setup and the management of the system saves you also considerable internal resources.

5. Increased collaboration

Your team can access and edit access rights anytime from anywhere with a cloud-based access control. This allows more efficient work flows without losing control. The different admin roles and the visibility let you empower your team mates without losing any control.

6. Work from anywhere

With cloud access control you can manage and monitor access to your offices from anywhere as long as you have an internet connection. That way your office is never at risk of being accessed by retired employees or contractors.

7. Synchronized data

The more employees collaborate with external partners and freelancers the greater the need to have a watertight access control system in place. Before cloud systems workers had to receive and eventually hand back access cards. Sooner or later you end up with a chaos where people still have access to your offices but are no longer affiliated with your company. This is a huge risk for your business and your employees.

When introducing a cloud access management system, all access rights are stored centrally and can be seen with a few mouse clicks. You can easily update the system with the latest list of people who should have access to the offices and even set expiration dates of keys to be compliant.

8. Security

Greater than the loss of expensive equipment is the loss of sensitive data which puts your company at risk. Updating the access control system from anywhere gives you the agility to update or delete access rights immediately. Furthermore you can synchronize floor access rights with your HR database.

9. Competitiveness

Cloud access control systems are real time and allow you to act faster than on-premise systems. Moving to the cloud with your access control gives you access to enterprise-class technology for all your locations. Remain lean and nimble while having an access control system of the big boys.