Enterprise Office Security Tips That Support Your Business Growth
Entrepreneurs are already taking enough risks in the business to be able to dedicate a lot of time to thinking and planning their enterprise company security. If you own a small-scale business or run a commercial project which is not a corporation or a large manufacturer, you are the main person who needs to think of the office security. Along with securing the paycheck for each individual on your payroll, and running the business as it is, you need to think about this, too.
Watch this video as case study overview for a combination of electronic and mechanical locks:
Regardless of where you are on your entrepreneurial journey, enterprise office security is not another risk you’d want to take. It’s much safer to run a business when all doors are properly locked, and when you have an oversight of who is communicating with your employees or getting access to your business premises.
Some undertakings are in a startup phase. This means high-level dynamics of projects and people, many of whom you see for the first time.
Depending on how you run your operations and on the type of business you own, when you look for solutions for multiple security levels of your business, you want to make it work within the big-business objective.
After all, it’s not the same if the office security system needs to include a full-stack entry and exit points for multiple coworkers, several working areas for a mobile app development company, or if it needs to secure the equipment of a small bakery.
Integrate the Chosen Office Security Plan into the Business Processes
The most difficult decision you will need to make is how to connect the various levels, locations, divisions and departments of your enterprise. You need to function perfectly, and yet feel secure. You needn’t think only about how you can help the collaboration between your employees, but also about how will the Customer Relationship Management fit in the access control system design.
A good enterprise company security solution must meet budget constraints, and still be practical and fit in the working process. A wrong decision can result in business process delays. It can raise the frustration levels up to the sky and create unnecessary impediments, making the job more difficult. Not to mention the customers who’d like to meet an open-door policy!
Just think of how irritating can be when you have to open a time-delay lock at your local bank. No one wants to wait for too long in the rush hour, with minutes to spare. So, the perfect access control alternative for an enterprise company security must run smoothly, and support the business objectives with as little interference as possible.
To create an ideal office security access control system, keep the initiative and the risk-taking for core business processes. Boldness is great for specific calculated risks, but not so effective for security risks. There shouldn’t be a great chance or probability of things to go wrong.
Here are three essential elements of the decision-making process you need to keep in mind when you create the enterprise security architecture:
Analyze the business structure and processes. Draw conclusions for the type of your enterprise.Address the goals of effectiveness, efficiency, agility and durability.
The next step is to start thinking about how to move to a brand new electronic access control system or just update the already existing enterprise company security with new elements, along with the changing business needs.
How to Face Typical Challenges of Enterprise Office Security
Computer-controlled enterprise office security is not a solution only for the big players. We see more and more small and medium-sized businesses moving to electronic access control systems to solve their security problems. Typical choices include wireless and contact key fobs or cards.
It’s important to understand the pros and the cons of each alternative. Most providers will be happy to minimize or make any concern you might have gone away. Although you can’t get answers to all your questions at once, you have to start somewhere: it’s easier to integrate new elements when you got the base right.
What challenges most businessmen face when they design enterprise office security for their businesses?
Increased implementation costs may be due to the larger infrastructure of the computer network and power to control all access doors. Some doors may need to be replaced. You may need to add a central monitoring system and think of the power supply. Will you use a backup power supply? What will happen in case of power loss? How will it affect your business? Is that a risk you are willing to take? How many cards or keys will you issue to employees? Some owners go for a combination of mechanical and electronic locks.
As a good businessman, you’ve probably thought of this already. But, if you haven’t, it’s clever to spend some time thinking about how will maintenance of wires or installed electronic devices work within the business needs. Talking about that bakery (or restaurant) - you can’t really let a team of electronic access specialists move around in an area where food is prepared, at any given time!
Though access cards are resilient, they are not perfect, and can create problems when there are too many of them in one small area. So, it’s best if you look for what else is there to avoid such difficulties. If you are thinking of using mechanical cylinders, they create additional vulnerability.
As you can see, electronic enterprise security systems do raise some questions. However, they provide a new freedom to organize your work in more efficient ways and help your business, your team and your customers gain all the benefits of digitalization while still feeling safe. In the end, if you are a typical forward-thinking business owner, you won’t be able to stay in the mechanical era for very long.
Regain Full Control the Easy Way
Discover what makes Kisi the most advanced cloud access control solution.
Reading RFID, Bluetooth (BLE) or NFC formats connected through a data protocol directly to the access control panel.
Other than understanding a reader, you'll also need to know more about the different types of key cards.
This is a more modern reader type which can be integrated into IT systems.
The Kisi IP reader is connected to PoE and not wired back to an access control panel.
Here are details about the four types of proximity readers in more depth:
Standalone proximity readers
Sometimes those readers are called "panel free" because they are fully installed ina decentralized way. Think about it like programming a PIN code for each individual person on each individual reader - it's a great option for very small "quick fix" kind of installations but will generally increase the complexity: You have to go to each and every reader to test and activate the card, you cant control access in real time but would need to deactivate the card on each reader. That's why they often come with PIN pads.
Kisi's opinion: We don't see anyone using these readers, however they are still being recommended by local locksmiths and integrators. Stay away.
Wireless proximity readers
Think about hotels - those readers you see on the locks are wireless readers. This means they are not wired to power (battery operated) and you don't have a wired data connection. Typically in the hallways you might see some small access points made by the same brand as the wireless readers - and sometimes the locks itself. That's how the locks connect to an online environment: Via RF (radio frequency) they communicate on a power saving protocol to this access point which is itself connected to the internet. That way you don't have to physically connect each lock but at the same time have real time updated information.
Kisi's opinion: If you don't have 50+ doors, don't even think about doing it. Someone has to update all the batteries in the locks.
Proximity readers (prox readers)
Proximity readers or commonly called "prox readers" are the most frequently used type of reader in commercial environments. They are universally compatible with pretty much any access control systems, since they typically communicate on a protocol invented around 1974, named "Wiegand Protocol". Conforming to the lowest possible standard comes with the problem that each of those prox readers have been hacked and can be hacked by anyone who follows instructions. Here are some examples: Hack HID, Copy a prox ID card or the Wiegand vulnerability.
Kisi's opinion: Proximity readers are a great "default" for standard environments. However they lack more advanced options which allow for scaleability, security and future readiness.
IP readers (IP connected proximity readers)
Currently the most advanced version of readers - due to their IP connectivity, they can be fully integrated into IT environments. Also data traffic to and from those readers can be controlled and secured easier. Think about the installation similar to any CCTV camera.
Kisi's opinion: Well we decided to build an IP reader but the reason why we did it is because it is what proximity readers are not: integrateable, future proof, manageable at scale and secure.
IP readers are great for security because there is no direct connection between the reader and the panel. That means the line can not be intercepted / tampered with since everything has to run through your firewall on the switches first before talking to the other device.
Here is an example of how Kisi's IP based Pro Reader is connected. Notice how there is no connection between the reader and the controller.
How do proximity readers work with other components
We get it, you are planning a fancy office, how to specify electric door hardware is the last item on your mental to do list. Always remember, if you’d like to be in a nice office like below, you will always have to unlock the door!
That’s why a lot of construction and architecture companies ask us how to specify electric door hardware into their project. Mostly it also includes swipe card readers from Kisi. When thinking about how to specify electric door hardware it is important to think about more than just the reader. This might be the only visible part to the user). That is exactly the reason why we came up with this guide to make your life as easy as possible.
Some of the hardware products covered in this overview are:
- Card readers / Proximity readers
- Magnetic and mortised locks
- Safety devices
You can use this guide also to specify electric door hardware that is not manufactured by Kisi, such as HID readers. However keep in mind the vulnerabilities that exist in those products, see posts:
Timing: When to specify electric door hardware
The best phase to start looking at this is when your construction company is start drafting the plans. Typically they need to indicate wiring or cable runs. Once the walls are closed you can still install all hardware, but cables need to be pulled when walls are open.
The other critical part is specifying the doors. It is paramount to not specify a sliding door because they mostly do not work with electric door hardware.
Here are the ideal construction related installation requirements for Kisi or electronic door hardware in general. If Kisi comes in to install with a newly constructed space and those requirements are not met we can not guarantee for meeting project deadlines.
Using the floor plan for planning access control
Typically the architect or engineering consultant draws a schematic of the wiring plan including wire runs, where they are dispatched to and any hardware installed. Here are some schematic basics you might want to include:
- ReaderMotion sensorPush to exit buttonLockWire
Door planning: In the past it helped many companies to visualize the plans with the specific picture of the existing door. Here is an example:
Specify electric door hardware (locks) to use for swipe card reader compatibility
Any wired lock like electric strike, wired mortise lock or electromagnetic lock should work and can be included in the construction scope. To understand the difference between smart locks and commercial grade access control systems you can look at this comparison, which includes use cases for conntected lock manufacturers like Kevo, Lockitron and August.
Whatever lock you end up choosing, one cable needs to be dispatched to the lock position. This cable will connect the door security hardware AND the motion sensor or push to exit (if required). That’s why we typically recommend to pull CAT5e or CAT6 cable compared to regular low voltage cable.
We also have a wiring diagram ready in our installation guide. Generally you might look for wiring diagrams for electric door hardware which are included in the document.
Electric strike wiring diagram
If it’s for a regular door, installed on the door frame next to the lock.
Magnetic lock wiring diagram
If it’s for a glass door with magnetic locks, installed on top of the door.
Wired mortise lock wiring diagram
If you’d like to avoid an electric strike and wire the cable through an electric hinge to the wired mortise lock that replaces the regular lock.
Advise on other locks advise
One note about sliding doors: They are NOT recommended. They look very elegant but are absolutely not usable with wired electronic locks.
Generally all locks are wired to a power source. Typically the power source is in the IT – or communications room. However if it’s a small one door installation you could also wire the lock to a power source close to the door. Keep in mind this shouldn’t be accessible for the regular user, otherwise you might end up with manual interference.
Now let’s spec the swipe card reader – or proximity reader
Kisi's state-of-the-art swipe card reader is our Pro Reader. For ease of understanding we stick with the industry standard “swipe card reader”.
The first question we typically get is about mounting specs.
Mounting specs of the reader device
A Kisi swipe card reader is on-wall mounted. The Kisi readers come with set screws to mount. The reader cable needs to be dispatched to the reader height next to the door 48” from the floor, with minimum distance of 10” from the door frame.
Wiring diagram for swipe card reader
The next question typically evolves around cables: The Kisi pro reader works best with a wired CAT5e or CAT6 cable pulls from the future position of the swipe card reader to the IT room. Which CAT cable it is doesn’t really matter for us, your cabling company might have preferences depending on quality and distance.
The reader must be installed outside the door on the same side of the door as the door handle. IE: door handle is to the left of the door, install reader to the left of door.
Do you already think “that’s a lot of cable going on here”? I’ve recently been in an office buildout construction site where we took this picture:
That’s around 80 boxes of CAT6 cable. If you ever looked at the price of one box, you know might as well be a small luxury sports car standing around. It’s what it costs. Cabling is not cheap and it shouldn’t be the place where you save, because most likely you will never have a chance to change or edit the cable runs during the entire time of you staying in the office.
Important: The beginning and end of the cable have to be labelled with the door name, so there is no confusion as to which cable to choose.
Option: Front desk wire – Most companies prefer to have a hardwired unlock button at the front desk, so there needs to be a signal cable run to the front desk from the IT room.
Installing access control panels in server / IT room
Ideally Kisi controllers are mounted on a wall mount wood board at a height of 5 to 6 feet above the ground. There needs to be 2 power outlets for every one Kisi controller.
All wiring must be secured to the wall with a stable gun or wire tie downs. Ideal compatibility is a drop ceiling.
The Pro Controller needs an ethernet CAT5e or CAT6 cable for data connectivity, a twisted pair power cable and enough space for running up to four door signal cables as well as alarm panels and if needed backup power. More details about this in the next paragraphs.
To give you an idea how a very large installation could look like:
Sorry to disappoint, typically it never looks that nice, but just keep it in mind as a goal to strive towards.
Power and functionality backup
Very confusing for construction planning to understand are typically the failover power backup systems. Our first advise is always to check if the building has a backup generator for power. That saves all the trouble. Otherwise for emergency requirements you’d need a 24h backup battery spec’d for the amount of locks you have.
The typical backup battery brand recommendation would be Altronix.
For functionality backup a physical analog backup must be installed in form of manual key override or pin pad.
Connecting fire safety and fire alarm to access control
The fire safety system can be connected with Kisi via dry contacts normally open or normally closed. The fire vendor / architect has to specify emergency push bars where needed. A typical brand used for fire / emergency panels is Bosch.