Planning a corporate event can seem daunting even to those who are used to running companies, managing large teams and have many ongoing projects. There is something about a company event that jolts us out of the mundane and into a new territory of ‘extra’ office activities. For this reason, you need to make sure that any event or party grabs the participants’ attention, draws them in, entertains, educates and accomplishes the goal of the event.
Not every company affair needs a whole event built around it, but it’s important to know when you should throw a corporate event or a company-wide party. For most news or information, a simple email or meeting will do, but when is that not enough?
To begin with, there are the obvious ones—end of year parties or quarterly events. Then there are summer BBQs and company retreats. In general, a good rule to follow is to think to yourself, would you like to get this bit of news, information, etc., via an email? Or would you be more receptive to the news if it came neatly packaged as a good time?
So, what is the best way to plan company events?
Why do you think you need to have a company event and what do you hope to achieve from throwing one? Do you want to inform your employees about a new product or simply lift morale and give them a good time? Once you know exactly what you want to achieve, you will be able to move onto the next step. It’s also important to keep in mind who your attendees are and to tailor your objective to them.
To make your life a little easier, we made a short list of things you need to keep in mind when planning an event. Knowing where you stand on these few topics will help you set your budget and ensure that everything is pre-planned, without skimping or missing out on important elements.
Now that you have your objectives set, it should be easy to figure out your budget. Take into account the necessities, listed above, and try come up with a reasonable budget that will be easy to stick to while planning the party.
Once you’ve done that it’s time to delegate. Remember that you can’t do everything yourself, especially when planning a company event. You will need help, so why not delegate from the get-go? The best thing you can do is to make an event planning committee. This will distribute the tasks evenly and make sure everything gets done in a timely manner.
Send Out the E-Vites
Now you have the ultimate toolbox for creating a great corporate event or office party, what are you waiting for? Send out those e-vites, start accepting RSVPs and get yourself and others pumped for the company event of the year.