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Office Management In 2020
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Office Management In 2020

May 20, 2020
office management in 2020

Since the COVID-19 pandemic, everyone around the world has had to adjust to a new way of life. While many people have had to get used to working from home, certain industries and offices have been desperate to go back to work as working remotely can pose some challenges. 

As the world adjusts to the extensive impacts of the coronavirus, office spaces are starting to be used again. However, there are several measures that they need to put into place before people can safely go back to work. 

In this guide, we will cover all of the basic regulations, services, and systems for office management post-COVID-19.

1. Health Instructions And Policies

Office management post-COVID-19 should include putting some clear guidelines and policies in place for their employees to follow. This will help inform all employees of what is expected of them while at work so that the office can limit the spread of infection.

Instructional Hand Washing Posters

Printing and putting up hand washing posters of infographics will help to remind people who often they should be washing their hands and how to do it properly. Everyone should wash their hands regularly and thoroughly to ensure they don’t spread or contract the virus through touching surfaces. 

As everyone is sure to know by now, you must wash your hands for at least 20 seconds with soap and water. Alternately, you can use an alcohol-based (at least 60%) sanitizer. But soap and water is the preferred and most effective method of killing the virus and germs.  

Hand washing posters should show exactly how people should wash their hands to ensure they kill the virus. The World Health Organization provides a clear infographic of how to do this here.

Offices should put up these posters in the bathrooms as well as building entrances as people should always wash their hands when entering a new space. 

With this point, offices should also try to install motion-activated faucets. This limits the number of surfaces that someone has to touch. You also need to ensure that there is always a supply of soap and alcohol-based sanitizer in the washrooms. 

The World Health Organization also recommends installing sanitizer dispensers in prominent places throughout the workspace.

Health Stickers

Offices should place health stickers on all doors to remind people not to touch door handles. Instead, employees and personnel should use their mobile phones to unlock doors if the office has access control systems installed. Alternately, people should use their elbow to push a door open to avoid touching door knobs. 

Social Distancing Policy

With COVID-19 comes the introduction of the “Six Feet Office”. This is a way of designing or reorganizing office spaces to allow for six feet of space between workstations. 

Over the years, spaces between workstations have shrunk to maximize the number of works in one place. Now, this has to change and offices need to restructure their layouts to comply with government social distancing mandates. 

2. Sanitation Services

Not only should employees practice good hygiene, but offices should also ensure that the workspace is cleaned regularly. This helps to ensure that all surfaces get disinfected thoroughly. 

Office Cleaning Services

Offices should make sure that their regular cleaning staff, or the service that they hire, are aware of how to thoroughly clean various surfaces. They should wear gloves and use soap, water, and disinfectant to ensure that they kill all germs. 

This would be made easier if you limit the number of objects on desks and keep limit the number of surfaces around the office space. Cleaning crews must clean everything in the workspace regularly. This includes all equipment, machines, furniture, doors, etc. 

If you’re looking to hire a cleaning service, the average cost is $0.11 per square foot or $75 an hour. 

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Office Sanitizers

It is also essential that office managers kit out their workspaces with sufficient sanitization products. In addition to dispensers for hand sanitizer, you should also keep supplies of alcohol wet wipes, disinfectant spray, and electrostatic sprayers. 

Employees should use alcohol wipes to regularly clean all their electronic goods, especially things like mobile phones and keyboards. General disinfectant and electrostatic sprays are very efficient and useful for cleaning. Electrostatic sprays have come into big demand since the coronavirus pandemic as they are very effective for disinfecting surfaces and items. 

These sprays work by spraying an electrostatically charged solution onto objects. The positively charged particles adhere aggressively to any surface and coat it. Then the sanitizing agent works to disinfect the entire surface of the object. 

There is some speculation about using UV-C lights to kill the virus but it is not recommended in office spaces. These lights can be dangerous if used incorrectly and can cause damage to your skin and eyes. Air purifiers also do not help combat the coronavirus. 

Face Masks

While face masks don’t stop you from contracting COVID-19, they do help prevent the spread of the virus. Offices should supply their employees with free facemasks when they leave the building to go on a lunch or coffee run.

If someone in the office has allergies or the common cold, it is vital that they wear a face mask so that they do not spread germs. This could help prevent the spread of the coronavirus from people who may not be aware they have it yet.   

3. Manage Service Providers And Vendors Remotely

When it comes to reopening your office space, you should limit the number of people coming in and out as much as possible.

Managed Services

To limit contact with people as much as possible, office management post-COVID-19 needs to be done remotely when possible. This includes interactions with vendors, clients, delivery services, and more. With access control solutions, it is easy to monitor employees coming and going from your office, as well as any service providers. 

Not only is this useful for general monitoring and security, but it is extremely valuable if one of your employees tests positive for the virus. An access control system could tell you which rooms that person entered so that effective contact tracing can be done. 

Elevator Occupancy

Offices should also monitor elevator occupancy and implement a restriction on how many people can enter an elevator at once. This helps to keep people a further distance apart from one another so that the virus cannot spread. 

Installing elevator readers that have contactless systems can help office buildings prevent the spread of germs. People can simply scan their mobile phones instead of pushing any buttons. 

Air Filtration

Seeing as the coronavirus can stay in the air, it is essential that you ventilate your office space properly. Air filtration and purifying systems help circulate the air but do not kill the virus. So, make sure you also open the windows to let fresh air in. 

Conclusion

Office management post-COVID-19 is going to be quite different from what we’re all used to. However, it is important that offices implement these practices to limit the spread of viruses in the future. 

Written by:

Bernhard Mehl
CEO at Kisi
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