Very often, workplace managers don’t take office security seriously until an incident, such as a break-in or theft case happens.
According to Verizon’s Security Report, 22% of cyber hacks actually involve the abuse of physical access. On average, these break-ins costs $38,000 for small businesses and up to $551,000 for larger businesses, severely impacting a business' operations and even brand image.
Solving physical security problems can be simple, starting with creating a plan for office security, This can help prevent unnecessary misunderstandings, disruptions and keep your office a secure and productive place to work.
1. Secure your employees
2. Protect your company’s assets
3. Ensure smooth business operations
Work with your co-workers to come up with the right security policies and create a plan. These are some key areas you need to plan around:
Many of these factors may seem obvious but but is a big step towards a more secure office. It helps you make better decisions around workplace security that will benefit your company.
As soon as someone new is hired, the security onboarding begins. Prepare your front desk staff to not only help orient visitors but to also act as a gatekeeper to enforce policies at the door including making sure NDAs are signed.
Ensure that new employees are informed about the security guidelines in your office, understand them and be compliant with them. They need to know exactly what is permitted and what’s not—including signing an expected visitor in and out form, the opening hours, and when the office can be accessed and when not. Onboard them with your access control system and set restrictions if needed.
Access control is the system that allows you to manage who is permitted to access your space. By setting permissions and rules around access control you can define which time periods are allowed for access and the levels of access someone needs to have to access a certain door. It also keeps track of who accesses the space, producing event logs which help with compliance. We’ve written more about access control in our “Introduction to Access Control” guide, check it out.
1. Locks and Keys
The most traditional form is having locks and keys, but keys can easily be copied or lost. There is also no events log that you could check to see what happens.
2. Electronic access control systems
These systems send a signal to an electronically wired lock to unlock the door. To unlock the door you either use a keycard, fob, keypad with code. However, you will still be unable to specifically track down who has access to your doors as these keycards or fobs can be easily passed around. You will also be unable to remove access from specific people.
3. Mobile App access control
The best type of access control is in the form of a mobile app. Its benefits are multifold -- simple yet comprehensive management of access, remote access control management, real-time events log.
Surveillance cameras help record visual activity around entry and exit points of your office or high traffic areas such as the front desk or package room. Video surveillance systems are crucial for growing workplaces and offices where not everyone is known to all employees. Typically you should install one camera for each door and then one or two on top of that for high-transit areas. This gives employees a peace of mind, protects against theft and keeps your business running.
They should include:
Advanced solutions also provide alerts based on motion tracking or face recognition which might add another layer of security.
Alarm systems are a great enhancement of the other two components of office security which are access control and video surveillance. They allow to monitor your office space to know if an incident might be about to happen and be able to step in before damage occurs. Alerts can help notify you to suspicious changes in your environment such as someone breaking in or opening a door during off-hours.
They should include: