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The Ultimate Guide to Employee Onboarding Tools
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The Ultimate Guide to Employee Onboarding Tools

February 07, 2019
Employee Onboarding Tools

Different Types of Employee Onboarding Tools

Did you know that 51 percent of employees are actively searching for new jobs? With an average cost per hire of $4,129, hiring the wrong person can be an expensive mistake and it all starts with your employee onboarding process.

The 5 Main Types of Employee Onboarding Tools

When it comes to your onboarding process, it’s important to understand the tools that are available to you. Different companies will have different needs, so it’s important to tailor your onboarding toolkit to your company.

Once you know what you need, you’ll then be able to shop accordingly. The more efficient your process is, the more likely you are to bring on employees that thrive in the workplace. In order to help you understand employee onboarding tools, we’ve gone ahead and broken them down into five categories.


Chatbots are automated chat services that are designed to answer any questions your new employees might have in a conversational manner. They are configured to work around the clock and will answer most questions your employees might have, saving you money on time and labor.


Checklists can save you time and money during the onboarding process. Simply have a potential employee fill out the checklist template and then view it at your leisure.

Free Employee Onboarding Tools

Similar to a checklist, free employee onboarding tools offer you more flexibility in your employee onboarding process. You can customize your questions and tailor the question types to gather information about potential new hires. However, this type of tool will often require you to have to create an account with that service to use it.

Integrated Tools

Integrated tools are an onboarding tool that streamline the whole HR process. Using an integrated tool system, you can manage onboarding payroll, scheduling and more depending on the program.

Specialized Tools

Specialized tools are tools that were created specifically to streamline the employee onboarding process. A subset of integrated tools, specialized tools maximize productivity and efficiency within the onboarding process.


Best Employee Onboarding Tools

Now that you know about the different types of employee onboarding tools, let’s take a look at our top picks for best employee onboarding tools:

  • BambooHR: BambooHR is a cloud-based HR platform that offers a centralized database and easy-to-use functionality to create the perfect onboarding tool for small to medium-sized businesses. Offering features like ATS and an onboarding app, it allows your HR team to communicate on a single interface.

Use Bamboo if… your needs are simple. BambooHR is a good choice for remote or start-up businesses with a small to medium-sized HR department. The ease of use and intuitive interface makes it easy to get started, but its lack of customization can leave you wanting if you are in need of a thorough onboarding process.

  • KiSSFLOW: KissFLOW is an HR automation cloud platform that uses a visual form builder to provide users with an easy drag and drop interface. Due to the customizability of KiSSFLOW, it does take some time to get used to the interface—as it will vary from company to company—but once you have it down, it’s easy to connect it with your existing HR systems. KiSSFLOW features API integration, onboarding templates, and an interactive real-time dashboard.

Use KiSSFLOW if… you need customization. KiSSFLOW is a good choice if you need a custom employee onboarding process. The visual form builder gives you free reign and the API integration capability allows you to connect with existing systems, but it can take some time to get the hang of your new custom software.

  • Zenefits: Zenefits is a human resources information system that was designed for ease of use and simplicity. A cloud-based program, Zenefits is easy to use as a manager or employee and turns the onboarding process into a quick and easy procedure. It was built as a multi-platform system, so it’s easy to use on both mobile and desktop.

Use Zenefits if… you need a solid all-around HR system. Zenefits knows what companies need and it delivers. Starting on the platform is easy whether, you’re in the office or on the go and they provide superb customer service to their clients. Beware, however, if you find yourself needing more features, it will cost you.


Hiring the wrong employees can be a mistake that costs you thousands. Not only do employee onboarding tools help you filter qualified candidates, but they also streamline your onboarding process, making it quicker and more efficient. Choosing the right employee onboarding process can help take your team to the next level!

What onboarding tools do you use? Leave a comment and let us know!

Also, make sure our guide on how to improve the onboarding process.

Written by:

Kait Hobson
Workplace Innovation