Cloud-based access control has changed business operations for the better across many industries. Eliminating the need for physical keys and offering a more detailed tracking system for how employees and visitors utilize space has become an essential part of modern business operations. But, as every IT or security manager knows, not every person passing through the premises warrants full access to the space. Many systems still employ a binary setup that prevents admins from customizing access levels for temporary users.
Kisi, one of the leading cloud-based access control systems on the market has a custom solution addressing this problem. This article is about the situations where customized temporary access is necessary and how Kisi covers each of them, ensuring admins the greatest amount of flexibility while strengthening security.
Cases Where Temporary Access is Necessary
Not all offices consist solely of employees and managers who come in and out every day at the same time. From one-time visitors to contractors and consultants, there are several situations where a user may need access to the space, but they are unlikely to need access in the future. Granting them permanent access may pose a security risk or simply be an oversight that will cost time and money for your IT team in the future.
Kisi’s Solutions for Temporary Visitors
Every business has instances of people who only need to visit the office once or for a very short period of time. Here are some of the features that Kisi offers to prevent these oversites and maintain a high level of security. These methods are future-proof ways to set self-expiring access (or temporary keys) for one-time visitors to your office or facility:
Web Link Access
Assigning keys with Web Link Access means a person can access your space even if they do not download the Kisi mobile app. For example, a visitor who only needs to be on the premises for one day or even just a few hours won’t have to spend time downloading and registering in the Kisi app and communicating back and forth with the IT team. This feature means that an administrator can simply add the visitor’s email to their member list, and the app will send that person a web link that will open in the browser of their smartphone. The temporary visitor can use the unlock toggle from there.
While self-expiring visitor passes are perfect for one-time visitors, it’s best to leave out this option for everyday Kisi users. For employees and regular visitors, the app is the most convenient and secure way to access the premises.
When you issue a key in the Kis app, there is an option to select “Validity Dates”. This means that you can choose when a user’s key becomes active and inactive.
You can easily issue a key to someone for a month, a day, or even an hour. When the Validity Date period begins, your user can use his or her key to enter your space. The minute this period expires, your user’s access is automatically revoked.
Web Links and Validity Dates can be used in tandem to manage your temporary visitors without having to worry about fully onboarding them as a Kisi user. For IT managers and your security team, this is a quick solution that takes almost no training and very little time. Self-expiring visitor badges save time and resources for busy offices and facilities of all shapes and sizes.
For detailed instructions and videos on how to grant temporary access or use validity dates, click here.