Best Gym Management Systems Compared

By Ashley Davis
November 20, 2019

Many gym operators have experienced the frustration of keeping track of all the administrative tasks at a fitness center. The good news is that gym management doesn’t have to be expensive and burdensome. With the right gym management system, operators can centralize, automate and streamline tasks.

In this article, we briefly delve into the pros and cons of some widely used gym management software. Some of the features we take into account include the scheduling capabilities, cross-channel support, analytics features and the richness of the CRM. Here’s our comparison of the top 10 gym management systems:

1. Zen Planner

Zen Planner is an all-in-one management and scheduling software for fitness businesses. The software’s online logbook makes it easy to track member performance and advance them to the next level of training. Zen Planner gives an overview of member profiles and allows you to design personalized workout routines. It’s easy-to-use scheduling features come with class tracking, time monitoring, embeddable calendars and automated reminders. Other features include payment processing, inventory management and an integrated website. Zen Planner can integrate with Google Analytics, Facebook, Mailchimp and other popular applications.

2. Virtuagym

This all-in-one fitness management software adopts a holistic approach that balances training and nutrition. Its main feature is an integrated membership management system that allows different membership tiers — including day and multi-visit passes — that runs on a pay-as-you-go credit system. With this tool, you can create a pass for ten visits, manage access to classes and upsell other services or products. Virtuagym’s retention dashboard captures membership analytics and integrate with  commercial keyless access systems.

3. SimplyBook.me

SimplyBook.me is an online booking system that manages various functionalities, including accepting/managing appointments and selling different services. The booking website integrates with Google Analytics and various payment platforms. The software’s user interface is fully integrated and easy to use for both clients and managers. Clients can book appointments on any device. SimplyBook.me has a promotional system that helps you generate leads and boost sales.

4. Rosy Salon Software

Rosy Salon Software was initially made for salon service providers, but it has since grown into a versatile business management solution. Its user-friendly interface can streamline administrative gym processes such as scheduling appointments and managing inventory. Gym staff can learn how to use the software in two hours. Rosy Salon Software does the administrative heavy-lifting and allows your staff to focus on client satisfaction. It has an online scheduling feature with automated reminders to reduce no-shows and avoid double bookings. The software is compatible with Vantiy, Facebook, Demand Force, POS Portal and CardConnect.

5. 10to8

10to8 automates the daily operations of a gym while giving the business a professional look. The features available on the software can be useful to a fitness center of any size. It’s an especially attractive solution for a fast-growing gym because it’s easily scalable. 10to8 provides a smooth customer experience through the easy creation, cancellation, or rescheduling of appointments at any time. You can use 10to8 to create booking forms, monitor appointment history and automate email reminders.

6. Mindbody

This cloud-based solution for managing clubs and scheduling appointments is suitable for small to medium-sized gyms, fitness centers and personal trainers. The features on Mindbody include appointment booking via Facebook, wait list management, online reservations and automated scheduling of texts and emails. You can also create and manage memberships through the software. Mindbody features marketing tools that let you launch targeted marketing campaigns and staff management features such as check-in/check-out, payroll, calendar integration and role-based permissions.

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7. Teamsnap

Fitness managers can use this club management software for team organization and streamlined communication. Teamsnap can handle website design, brand-building, membership registration, club coordination, team communication, schedule management and database management. Its online registration feature automates data capturing and payment processing. Managers can sync the software with bank accounts and build a professional website for marketing. Teamsnap has Facebook integration and open APIs that let you integrate other business software.

8. ClubExpress

Any fitness club or association can use ClubExpress for event planning, membership management, outreach and marketing, incentive management and donor management. The software features a built-in website that can integrate and customize user databases. You can create a separate app for different clubs or associations, complete with unique branding. Members can also use the geolocation feature Meet to organize meetings. Other features include chatting and communications support, directory and databasing and a quick poll functionality. ClubExpress powerfully integrates with Twitter, LinkedIn, Facebook and other social media platforms.

9. EZFacility

This gym management software is an all-in-one cloud-based solution with a variety of flexible features. EZFacility is PCI DSS Level 1 certified, meaning customer data is facility-protected and secure. With this software, you can schedule physical resources and organize clinics, events and classes. It can handle administrative tasks such as RFID member card assignment, service selling, text and email marketing and relationship management. EZFacility fully integrates with Google Calendar, Google Outlook, Smartwaiver, Reach and various accounting software.

10. Pike13

Pike13 is a client management software for appointment-based enterprises. It automates administrative duties such as check-ins, attendance tracking, payroll, billing and payments, schedule management and reporting. Its major strengths are real-time automated reporting, a mobile-friendly CRM and its capacity for streamlined enrollment. Its cloud-based capability lets you schedule classes, events and workshops round the clock. Pike13 features mobile/web integration and payment alerts. The software is accessible on any device and integrates with Google Analytics, Train Heroic, Smartwaiver, ClassPass, InfusionSoft, Listen 360, Reserve with Google and several merchant processing partners.

Bottom Line

When looking for a gym management system, take into account all the considerations above and give preference to a system that meets the needs of your members. Go for a gym management system that balances the priorities of your personal trainers versus those of the managers. An ideal software will have features that cover everyone’s priorities.

In addition to an easy-to-use and reliable gym management system, a gym also needs secure door entry systems that allow for the smooth flow of traffic. Common door entry systems for gyms include keypads/readers with access codes, access card and key fobs systems and turnstile and barrier systems. Cloud-based solutions offer advanced access control systems in which staff and clients use access cards or smartphones to access the facility.

Ashley Davis

Ashley is obsessed with words, Chinese food and all things tech.

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