Many gym operators have experienced the frustration of keeping track of the seemingly endless administrative tasks at a fitness center. The good news is that this process doesn’t have to be expensive and burdensome. With the right gym management system, operators can centralize, automate, and streamline tasks.
In this article, we explore the features, pricing, and reviews of widely used gym management software. More specifically, we take into account scheduling and check-in capabilities, cross-channel support, analytics features, access control integration, and the richness of the CRM. Here’s our comparison of the top 18 gym management systems on the market today.
The best gym management software in 2025 #
The Best Gym Management Software in 2024
With so many gym management platforms on the market, it can be challenging to know which one best fits your studio’s size, workflow, and budget. Some excel at scheduling, others at memberships or marketing, and many vary in ease of use and integrations.
To make your decision easier, we’ve created a side-by-side comparison of the top gym management software, highlighting pricing, key features, user experience, integrations, and trial options. Use the table to quickly see which platforms might work for you, and explore the rest of the article for in-depth reviews and additional options to help you choose the best software for your gym.
ABC Glofox #
ABC Glofox is rapidly emerging as one of the best gym management solutions on the market for many reasons. For starters, the dashboard, graphics, and user experience are top-of-the-market. In fact, users are the app’s biggest fans. To further enhance member experience, Glofox offers gyms and other fitness studios branded website booking portals and a complete self-service solution so members can book and check into classes.
The positive reception of Glofox allowed the company to flourish at an early stage, and it’s what gives them a competitive advantage today. Great features and efficient support make this app one that you should certainly consider when opening a new fitness facility or updating your current technology. Moreover, ABC Glofox integrates with Kisi, allowing gym operators to streamline access management and ensure permissions are always in sync!
Positive reviews for ABC Glofox
“I am very happy. The user interface is very easy to use, which is important when on-boarding new staff. Account managers are keen on feedback on improvements, with Glofox constantly releasing new system/feature updates, which shows that our feedback has not gone unheard” - Source: Capterra
Negative reviews for ABC Glofox
“I feel like there are some costs and features that aren't well explained in order to possible get extra add ons purchased. Some features seem a bit overcomplicated.” - Source: Capterra
ABC Glofox Pricing
Contact ABC Glofox for customized pricing.
Exercise.com #
Exercise.com is an all-in-one platform offering everything from online class management to client automation features. Trusted by thousands of businesses, it covers the needs of both physical training facilities and virtual or remote fitness businesses. Focused on enabling gyms and their branding, it offers convenient check-ins with or without key cards, free fitness class booking apps, easy fitness class scheduling, an integrated fitness payments platform, and much more.
Exercise.com integrates with Kisi to facilitate streamlined access management for staff, members, and visitors. With the combination of Kisi and Exercise, you can securely manage all entrances and make a fitness app custom-branded to your gym with some of the best gym software with door access control right in your app.
Positive reviews for Exercise.com
“The ability to sign people up online or in person is a big plus. Sign ups only take a couple of minutes and flow easily. The integration with Kisi is a big plus as when members sign up for memberships, their door access is automatically set up.” - Source: G2
Negative reviews for Exercise.com
“If I had to be picky it would be about the time it takes to launch the app - but that is part of the process. I don't mind because it makes the product more valuable.” - Source: Capterra
Exercise.com pricing
Pricing greatly depends on the number of client licenses and your fitness business’s size. Exercise.com avoids itemizing and nickel and diming for features in the platform you want to use. Pricing for very small studios starts at $299. You can contact Exercise.com to get a customized quote or request a demo.
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Gymflow #
Gymflow, like a lot of the software on this list, offers several features for booking and administrating your gym or wellness facility. What sets Gymflow apart from other gym scheduling software, however, is the fact that the solution comes with many additional features dedicated to increasing customer retention and engagement. You can add these to the customer’s dashboard for an engaging experience.
If you’re looking for great gym management software, we definitely recommend you look into Gymflow’s product. Because of the quality that the company brings to the table, we have partnered with them to create a seamless single-app integration that enhances your gym's security while streamlining operations and enabling new revenue streams, like extending your opening hours or going 24/7.
Positive reviews for Gymflow
“Gymflow is a clean all around gym management software. They handle memberships, classes, appointments, door access, and much more. The dev team is very quick to respond and does a good job of explaining the abilities and technical limitations of the software. Our database migration was very smooth. I had nightmares about migrating 700 members but those worries were all put to rest. Overall, it's a very well put together app that has pushed our gym into the 21st century.” - Source: G2
Negative reviews for Gymflow
“Potentially they can add a few more feature like adding images onto the app. The good thing is that if you put these request in they will work on adding these feature as they are also adding new features every week.” - Source: Capterra
Gymflow pricing
Gymflow offers three two tiered plans starting at $159.
Gymdesk (formerly Martial Arts on Rails) #
Gymdesk simplifies enrollment and management of members while empowering admins with planning tools and marketing features. Originally developed with a focus on martial arts schools, today Gymdesk offers a solution suitable toall sorts of gyms and fitness centers.
This comprehensive solution allows you to manage membership and enrollment, customize bookings, take and process payments, track attendance, and much more. Gymdesk also integrates seamlessly with Kisi to streamline access, creating a safe and positive experience for customers and employees.
Positive reviews for Gymdesk
“Simple to set-up and use, provides commonly needed features, making it easy to communicate with students, handle memberships, take payments, waivers/contracts, track prospective students, as well as provides small details that software we used in the past have overlooked (ability to close your gym operations for a period of time, so you don't have to manually freeze each member)” - Source: Capterra
Negative reviews for Gymdesk
“So far nothing has been a dealbreaker at all! A few features we wish could be implemented (better recurring appointments, slightly more easy to view calendar, etc) but nothing that overshadows the simplicity and ease of use.” - Source: Capterra
Gymdesk pricing
Gymdesk offers four set plans and customized enterprise pricing.
TeamUp #
Providing the best management software for fitness studios, boxes, and gyms remains TeamUp’s mission after a decade on the market. As consistently the most recommended fitness software, they have helped thousands of business owners expand to welcome more customers and launch new venues and franchises.
What makes them different is that they offer everyone the same levels of service rather than upselling. Customers pay for how many active customers they have per month rather than for specific features. A complete booking platform, online payments, financial reporting, courses, Zapier integrations, and their free import service are available to all regardless of size or growth trajectory.
TeamUp’s integration with Kisi grants an additional layer of security and full facility access control. It smoothly syncs with customer and staff data so you can create and customize access groups and access periods for all staff and members. Book a call with TeamUp and learn more about the benefits of being a Kisi user.
Positive reviews for TeamUp
“With TeamUp everything is in one place! I can setup my timetable for booking classes, setup courses, multiple membership tiers that customers can easily upgrade to, collect payments, notify people of cancelled classes and more! In fact, there is a ton more feature that I am still yet to use!” - Source: Capterra
Negative reviews for TeamUp
“It’s expensive. But within 3 months of using it I’ve filled up all my class spaces, which has more than paid for the additional cost.” - Source: GetApp
TeamUp pricing
TeamUp pricing is based on how many active customers you have, with subscriptions starting at $104 per month for up to 100 active customers.
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Momence #
Momence serves studios, gyms, spas, and dance schools. It allows you to easily take online and in-person bookings, manage your classes, and create and sell memberships. Additional features available through Momence include newsletters and outreach, smart notifications, and spot scheduling. You can also enable kiosk and self check-in, manage your staff and venues, and automate physical access control by integrating Momence with Kisi.
Positive reviews for Momence
“My front desk team loves its ability to have anyone on my team communicate with clients and we can all see the history. This allows our team to streamline our efforts and the client feel well taken care of. They also appreciate how easy the POS is and the accuracy of payment processing. I also love its integration with META and Google for our Marketing efforts (Leads Funnels, Analytics, integrated forms, etc.) The Teachers love it for the Substitution feature, How it seamlessly integrates into their Google Calendars, and how they can verify the accuracy of their payroll.” - Source: Capterra
Negative reviews for Momence
“It’s a bit pricier than some other options, but for our 20 person studio it offers the perfect amount of features which have made our students stickier.” - Source: GetApp
Momence pricing
Contact Momence to request a demo and a customized quote.
Mindbody #
This cloud-based solution for managing clubs and scheduling appointments, Mindbody is suitable for small to medium-sized gyms, fitness centers, and personal trainers. The features on Mindbody include appointment booking via Facebook, waitlist management, online reservations, and automated scheduling of texts and emails. You can also create and manage memberships through the software. Mindbody features marketing tools that let you launch targeted marketing campaigns and staff management features such as check-in/check-out, payroll, calendar integration, and role-based permissions.
Positive reviews for Mindbody
“Mindbody is a great platform to run a small fitness business as it integrates the scheduling, CRM, billing and financial management tools.The mobile app is very user friendly for check in and also to sign up clients while not at a desk. The classpass integration and the connection with other fitness app makes it easy to acquire clients via these other subscription offerings.” - Source: Capterra
Negative reviews for Mindbody
“As of my opinion the user interface feels a bit nostalgic but I like it. It would be cool if it would be more modern. And would be nice if we have "group by day" option in reports-sales by category.” - Source: Capterra
Mindbody pricing
Mindbody plans start at $99 per month.
YOGO Booking #
Designed specifically for yoga studios, YOGO offers a wide range of features to simplify your booking and management processes. It helps you more efficiently handle memberships, class passes, promotions, and customer profiles.
YOGO also allows you to create an online universe for your studio, complete with video and livestream integration. To keep your physical space secure, YOGO integrates with Kisi’s access control solution.
Positive reviews for YOGO
“We have been using Yogo since the beginning of the year – and we're absolutely thrilled! The booking system is simple and intuitive, allowing our participants to secure their yoga class spots even faster – even on the go using the handy app. The support team is super friendly, available at any time, and absolutely solution-oriented. We feel well looked after and can therefore fully concentrate on what we love: teaching yoga.” - Source: Trustpilot
YOGO pricing
YOGO offers a range of plans with monthly and annual payment options. The monthly payment prices start at €79 per month.
PushPress #
Built by gym owners for gym owners, PushPress helps automate, streamline, and grow fitness businesses by creating a better member journey, providing ease of management, and enabling data-driven decision-making.
It provides core functionalities, like automated billing and payments, membership CRM management, integrated access control with Kisi, and it streamlines bookings and schedules. To support fitness growth, PushPress offers communication, lead generation, conversion, and retention support.
Positive reviews for PushPress
“What I like best about PushPress is how easy it is to use. Everything from scheduling classes to managing memberships and billing is simple and smooth. It saves us a ton of time. Also, it is super user-friendly. The branded app is the best service provided by PushPress. Everyone has been enjoying it and are excited. On top of that, the customer support is unmatched. Anytime we’ve had a question or needed help with implementation, the PushPress team has been quick, knowledgeable, and genuinely helpful.” - Source: G2
Negative reviews for PushPress
“I’m GenX so I always want a phone number over a chat box, that being said I’ve had my issues resolved in a timely fashion so it might just be time for me to embrace the current technology.” - Source: G2
PushPress pricing
PushPress offers a free subscription plan for smaller gyms or studios looking to grow and develop systems and two paid pricing plans for larger gyms and studios.
Simply Studio #
Simply Studio is a gym management solution with an AI-powered assistant. It can handle your weekly studio schedule, makes it easy to reserve classes, appointments, or sessions, and simplifies the member experience. You can also manage leads, notifications and announcements, and send promotions to current and prospective clients. Simply Studio’s integration with Kisi brings together digital management and physical access control.
Simply Studio pricing
Simply Studio offers a free plan and two paid plans.
WodBoard and Evini #
WodBoard and Evini are related products offered by the same company. WodBoard, which launched in 2018, was specifically designed to support Crossfit gyms. In 2021, the creators developed Evini to serve customers outside of the Crossfit space. Both platforms include comprehensive features, such as membership management, events and booking, and reporting. Both Evini and WodBoard can integrate with Kisi.
Positive reviews for WodBoard
“The platform is user-friendly, helping us efficiently manage class bookings, memberships and communications. Our members also find it easy to use, which is a big plus!” - Source: Capterra
Negative reviews for WodBoard
“There isn't anything I don't like specifically. I thinks its more about just learning how to use the programme more than anything.” - Source: Capterra
WodBoard pricing
WodBoard offers a range of plans based on the number of customers. Contact them for a customized quote if you have more than 201 customers. Add-ons like marketing automation and white label app are available and transparently priced.
Evini pricing
Evini also offers plans priced on customer numbers for businesses of different sizes.
Zen Planner #
Zen Planner is an all-in-one management and scheduling solution and among the best fitness studio software. The software’s online logbook makes it easy to track member performance and advance them to the next level of training. Zen Planner gives an overview of member profiles and allows you to design personalized workout routines. Its easy-to-use scheduling features come with class tracking, time monitoring, embeddable calendars, and automated reminders. Other features include payment processing, inventory management, and an integrated website. Zen Planner can integrate with Google Analytics, Facebook, Mailchimp, and other popular applications.
Positive reviews for Zen Planner
“Zenplanner is easy to use and contains a variety of reports that you can use to analyze the performance of your business. It also plugs in to different apps. We use SugarWOD and also have it connected to our door system in two of our locations.” - Source: G2
Negative reviews for Zen Planner
“Sometimes the system is difficult in managing customer credits” - Source: G2
Zen Planner pricing
Zen Planner Studio starts at $99 per month and fitness businesses can then choose and add the extensions they need.
Virtuagym #
This all-in-one fitness management software adopts a holistic approach that balances training and nutrition. Virtuagym’s main feature is an integrated membership management system that allows different membership tiers — including day and multi-visit passes, as well as 24/7 gym access — and runs on a pay-as-you-go credit system.
With this tool, you can create a pass for ten visits, manage access to classes and upsell other services or products. Virtuagym’s retention dashboard captures membership analytics and integrates with commercial keyless access systems.
Positive reviews for Virtuagym
“The system is also easy to use, a fact we've received numerous feedback from our customers. "It's great that we receive an email confirmation every time we make one or more appointments. Cancellations are also viewable, allowing us to see when we've and haven't been with you." Furthermore, the financial section is simple and clear. You see exactly what's coming in, what's still to come, and what still needs action.” - Source: Capterra
Negative reviews for Virtuagym
“There are so many options that it's not always clear how everything works.” - Source: Capterra
Virtuagym pricing
Contact Virtuagym to schedule a free demo and request a customized quote.
SimplyBook.me #
SimplyBook.me is an online booking system that supports all types of service-based businesses. It manages various functionalities, including accepting and managing appointments and selling different services. The booking website integrates with Google Analytics and various payment platforms. The software’s user interface is fully integrated and easy to use for both clients and managers. Clients can book appointments on any device. SimplyBook.me also has a promotional system that helps you generate leads and boost sales.
Positive reviews for SimplyBook.me
“Saved me so much time and cost—I didn’t need to build my own booking system from scratch. It’s easy to use, looks professional.” - Source: Capterra
Negative reviews for SimplyBook.me
“I thought it was a bit sad that it wasn’t possible to create more pages or blogs, it’s a bit limited in creation — but provides a great booking service!” - Source: Capterra
SimplyBook.me pricing
SimplyBook.me offers four tiered plans, including a free option.
TeamSnap #
Fitness managers can use this club management software for team organization and streamlined communication. TeamSnap can handle website design, brand-building, membership registration, club coordination, team communication, schedule management, and database management. Its online registration feature automates data capturing and payment processing. Managers can sync the software with bank accounts and build a professional website for marketing. Teamsnap has Facebook integration and open APIs that let you integrate other business software.
Positive reviews for TeamSnap
“Positive, one stop shop for all things team management related. Schedules, reminders, team personnel, stats keeping, etc all in one place” - Source: Capterra
Negative reviews for TeamSnap
“The clunkier side of reviewing existing registration details when communicating with membership.” - Source: G2
TeamSnap pricing
TeamSnap pricing includes a free plan, two paid teams plans, and a customized business plan.
Mariana Tek #
Mariana Tek's main features, such as bookings and reservations, may look similar to other solutions, but the company stands out for its great app performance and seamless customer experience. The app features many marketing and CRM features that are not only great for the admins but also for consumers, including self check-in, automated bookings, and automatic fees for no-shows or late cancellations.
Mariana Tek is also the favourite app of Chris Beer, a consultant that we recently interviewed. She explained:
Mariana Tek is the gym management software to watch. The founders, [...] are the architects who built, managed andscaled the technology platform at Flywheel Sports, widely recognized as one of the best technology programs in boutique fitness.
Positive reviews for Mariana Tek
“Mariana Tek's software is really, really good. From a business operations standpoint, the flow is logical and efficient. From a user's standpoint, the product is beautiful and easy to use. They offer everything that you would need when running a fitness studio. Mariana's customer service is strong and their knowledge database is robust.” - Source: Capterra
Negative reviews for Mariana Tek
“While the platform is robust, there are occasional customization options could be expanded to better fit unique studio needs like creating tags, adding multiple items into a membership/ product offerings, and additional gamification options.” - Source: Capterra
Mariana Tek pricing
Contact Mariana Tek to request a demo and customized quote.
Sign In App (formerly Sign In Scheduling, formerly 10to8) #
Sign In App automates the daily operations of a gym while giving the business a professional look. The visitor management software features can be useful to a fitness center of any size. It’s an especially attractive solution for a fast-growing gym because it’s easily scalable, providing a smooth customer experience through the easy creation, cancellation, or rescheduling of appointments at any time. You can use Sign In App to create booking forms, monitor appointment histories, and automate email reminders.
Positive reviews for Sign In App
“The fact that it does some many things, staff attendance, visitor attendance, fire evacuation, room and car booking the list goes on” - Source: Capterra
Negative reviews for Sign In App
“The reporting for staff attendance is not great. You can get the information you need but it is not easy” - Source: Capterra
Sign In App pricing
Sign In App offers a free 15 day trial and three annual plans.
EZFacility #
This gym management software is an all-in-one cloud-based solution with a variety of flexible features. EZFacility is PCI DSS Level 1 certified, meaning customer data is facility-protected and secure. With this software, you can schedule physical resources and organize clinics, events, and classes. It can handle administrative tasks such as RFID member card assignment, service selling, text and email marketing, and relationship management. EZFacility fully integrates with Google Calendar, Google Outlook, Smartwaiver, Reach, and various accounting software.
Positive reviews for EZFacility
“EZ is very straightforward - if you spend a bit of time learning your way around the system you can soon learn to do whatever you need! It is so reliable - it has never failed me - I have occasional issues with my online coaching app and even my banking app when it is closed for work or they are having problems, but never with EZ!” - Source: Capterra
Negative reviews for EZFacility
“Takes some finetuning to best fit and serve your unique business” - Source: Capterra
EZFacility pricing
Contact EZFacility to schedule a 30-minute call and discuss pricing.
Choosing the best gym management software #
When looking for gym management software, take into account all the features that matter most to your business and give preference to a system that meets the needs of your members. Find a solution that balances the priorities of your personal trainers with those of the managers. An ideal software will have features that cover everyone’s priorities instead of prioritizing one group over another.
In addition to an easy-to-use and reliable gym management system, a gym also needs secure and connected door entry systems that allow for a smooth flow of traffic. The best door entry systems for gyms integrate with your set-up and enable seamless mobile access, new revenue streams with extended working hours and advanced functionalities like tailgating detection that can bring fast ROI. Contact Kisi to learn more about access control options for your gym or fitness facility or explore our fitness pricing plans.
Bernhard Mehl
Bernhard is the co-founder and CEO of Kisi. His philosophy, "security is awesome," is contagious among tech-enabled companies.
