A Comprehensive Overview of Workplace Security

Learn about what comprises workplace security, why is workplace security important and how you should go about creating a safe and secure workplace.

Security is one of the most vital aspects that a person looks in a workplace before joining the company. It is the duty of the firm to provide a secure working environment to its employees. Therefore, proper security systems like CCTV and other security equipment should be in place so as to monitor the incomings and outgoings. Using biometric scans or other such devices ensure that only employees can enter or leave the office building. It is also important to conduct security checks from time to time such that the loopholes (if any) can be can be looked into. The security system in place will thus be strengthened.

Which are the various aspects of workplace security?

What is Workplace Security?

It is basically the process to protect an employee from work related illness and injury and to make the workplace (building etc) secure from intruders. Every company should have an Environmental, Safety and Health Policy statement, in other words, a workplace safety plan.

Security in workplace
‍Security in workplace

The Importance of having a Workplace Security Plan

Along with the physical security of the employees, it is essential to ensure that important data, networks, software, equipment and company’s assets are also protected. According to a research, near about 2.8 billion customer data records were hacked into by the end of the year 2017.

A productive work environment with a secured plan

As mentioned earlier, a company must have a security program in place. A person will feel secure knowing that the building s/he works in is secured. When it comes to data security, it is important to have a protected network such that it is not easy to hack into. Moreover, the network should not be shared with any outsider and should be strictly for office purposes.

Lower employee turnover rate if the work environment is safe

Employees will, of course, be insecure if the area the office is situated is not too secure. Furthermore, if the building does not have any security system then they will slowly back out of the company. The number of absentees will gradually increase. To avoid more dropouts or absentees it is important to implement security in the workplace.

Higher standards of the workplace

With a proper security program in place, the company premises will have higher standards. It will also ensure that a neat and clean environment is maintained.

Happier employees with a proper security plan

If the critical data of the company and its employees are secured, the working environment is much healthier. Communications among employees will increase and it contributes towards a happier workplace.

Fewer insurance claims if the employees are protected

Insurances are as important as security in the workplace. A firm should take all the precautionary steps to protect its critical data and employees. Regular security checks should be done to check whether the plan is foolproof or not. Changes must be brought in from time to time as it becomes easy for the hackers to into an old system. These steps will lead to fewer insurance claims by the employees.

The employees—a company’s most valuable asset is protected

The employees form the backbone of a company. Protecting the employee details and the workplace means keeping everyone secure.

Better chances of retaining clients

If the critical data of the company and its employees are secured, the working environment is much healthier. Communications among employees will increase and it contributes towards a happier workplace.

A safety plan will reduce business costs and disruption

A company is less likely to lose its finances due to break-in or a cyber attack if there is a strong security plan in place. The company will not lose its vital projects or employees. This, in turn, reduces business costs to a great extent.

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Security Tips for the Workplace

One of the best ways of implementing a strong security system in the workplace is to have access control facility. An access control system runs on software that is essential for managing and monitoring who has access to the doors, printers etc.

  • Gates: If the opening and closing of the main gates of the office building are a part of the access control system then, the security check starts at the entry level itself. It should be paired with a surveillance device like CCTV such that the staff can confirm the entry of a visitor. The opening and the closing of the gates are generally operated through specialised locks.
  • Exterior doors: After the main entrance (gates) comes the security of the exterior doors. The employees can simply use their ID cards to open the doors or use biometric scans while the visitors are directed to a particular entrance. A visitor’s card should be given to them for the time they are in the office building.
  • Accounting areas: There should be limited access to the HR and accounting areas. The employee or the visitor should have to take permission to get clearance to these two departments.
  • Data closets and warehouse areas: Network security should be another priority of the company. Access to server rooms or data closets should thus be limited. The same goes for warehouse areas.
  • Electrified lock: The three types of electrified lock (electric strike, electromagnetic lock and electrified hardware) are easy to install in the frame of the door.
  • Contactless readers: It includes contactless smart card and standard prox. It has an easy installation process. If the access control system is changed in the then, it necessitates changing the smart cards.
  • Biometrics: The biometrics has become a common part of the security system used in the office buildings. Fingerprint, retina and hand geometry are some of the common variations of the biometrics.

A company should thus employ a strong security system and the employees should also co-operate to ensure their safety and the safety of critical information.

Here are the most important aspects of workplace security that are highly beneficial for your company, read on to know more!

Facility Maintenance Checklist

A facility maintenance checklist is a precious security tool to keep a building safe by periodical planning, checkups, and maintenance activities.

Server Room Security

server room

Server room is the location where you store your computer servers, but we would say is essentially the heart of your IT.

Read on to know the best practices for  server room security!

Emergency Exits in the Workplace

exit doors

We’ve all seen the lit EXIT signs on airplanes, at the movie theatre or in a crowded place, but do we know the procedures for emergency exits in each workplace?

Read on to find out the essential care steps and requirements of exit doors.

Unauthorized Access

A robust physical security means protection of corporate facilities, equipment,  information, people, IT infrastructure and other assets. Let's consider the most common physical security vulnerabilities that can cause unauthorized access and measures to prevent such things from happening.

Employee Work Hours Policy

Employee Work Hours Policy

Salary, benefits, vacation entitlement, communication, employee perks, training programs, various activities and practices influence personnel’s motivation, level of productivity and overall company atmosphere. For the majority of job seekers, working hours is yet another important factor when choosing an employer.

Visitor Policies

Visitor policies

It’s not only good, but in fact essential practice to have a robust visitor policy enforced at any organization. This is the best way to minimize any threats at the entrance of your organisation. These policies both ensure your company’s security as well as safety of guests coming to your facilities, creating a win-win situation for all parties.

Security Tips for the Workplace

security in workplace
Guard your workplace against physical and digital breaches

Workplace security is a comprehensive mechanism to secure the people, physical assets and digital data from both the external and internal threats. 

Read on to find out more about what it comprises!

Security Issues in Workplace

workplace security issues
Workplace security issues must be resolved before they become threats

There are three major workplace security issues of a business -- safety of the staff, security of assets and safeguarding of valuable information and data. All these issues need a robust workplace security mechanism to avert any risk to business in the form of physical damages, theft, robbery and system hacking. Let’s explore those issues and their solutions for a strong workplace security.

Security Breaches in the Workplace

Most security breaches can be pre-empted

A third of organizations that sustained the security breaches in the workplace lost as much as 20% of their customers, revenue and business opportunities. The average cost of a single security breach stands at about $3.62 million. Read on to prevent breaches from causing losses to your business.

Importance of Security in the Workplace

security in workplace
Security is often overlooked in companies

According to the OSHA research, more than 18% of violent crimes take place in the workplace, and these include robbery, assault, theft and other types of criminal activities. Paying compensation, recovering from loss, and business interruption losses are other critical aspects associated with the importance of security in the workplace.

Access Control Policy

discussing access control policy
In-depth discussion to come up with comprehensive policies are essential

Physical access control policy is one of the most important components of general access control policy of any company or an organization. The access control policy is an approved procedure to manage the physical and logical security of a company. We've broken down this big concept into smaller chunks, so read on to find out more!

Information Security in the Workplace

Information security is imperative to a business

We live in a digital age when cyberattacks outnumber instances of burglaries and theft. In October 2017 alone, there have been recorded over 55 thousand instances of data leakage. This harrowing statistics should call to attention of every business owner and make information security as important as profit-making.

Security Awareness Policy for the Workplace

workplace security awareness training
Workplace security awareness is one of the cornerstones of having a secure office

Practicing security mindfulness and being aware of the dangers to your corporate safety is a reasonable approach that can save your firm much trouble. 

But how can one foresee potential risks and identify security vulnerabilities? To be able to take conscious actions and avoid threats, it is strongly advised that you complete a workplace security awareness program.

IS-906 Workplace Security Awareness

Everyone has the responsibility to keep the company secure

IS-906 is a workplace security awareness course developed by the Federal Emergency Management Agency (FEMA). As part of FEMA’s preparedness efforts, it trains emergency response personnel. 

However, there are pointers from IS-906 that everyone could learn from as it is everyone's shared responsibility to keep the company secure.

Workplace Security Audit Checklist

workplace security audit checklist
A workplace security audit checklist is essential for any business

A workplace normally houses many employees, valuable assets, business critical data, cash, financial information and other such kinds of valuables. A robust security system to safeguard all those resources is very crucial in the modern business ecosystems.

To maintain workplace security in good conditions, you should have it audited based on the company’s workplace security audit checklist.

Workplace Surveillance

CCTV Monitoring in Progress

The workplace surveillance is a broader concept of monitoring the physical activities, data transfer, business secret theft or any other malicious activities. 

The major components of the workplace surveillance include video surveillance, telephone tapping, email monitoring, and other data transportation through software tools. 

Workplace security policy

Crafting a workplace security policy is crucial

By implementing a set of corporate policies and procedures, you create a framework and structure for your organization. 

Documented procedures allow employees to know how to behave in various situations (including emergencies), recognize their responsibilities and boundaries. Policies make them aware of the company’s rules and values, serve as a guideline to strategies, tell what’s accepted and what behavior is prohibited.

Useful Office Security Guidelines

discussing about office security guidelines
A thorough discussion is needed for a robust security guideline

Office Security Guidelines are more important than you think -- they form the backbone of your business' security policies and is the go-to when needing to make any security-related decisions.

We've rounded up on how to get started, the necessary procedures and various considerations you need to keep in mind.

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